Proposal Manager Job Details | Aecon

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we cant do it safely, we dont do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. Were passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement driven by the diversity, expertise and teamwork of our people. Were always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Aecon is seeking a Proposal Manager to join the Urban Transportations Solutions group to support dynamic, transit projects in Canada. We are proud to support projects that are committed to faster and more convenient travel, ultimately improving transportation experiences. This starts with bringing aboard the best possible team!

What You'll Do Here:

• Occasional research and analysis of the industry to help identify market opportunities and prepare formal executives overviews and reports.

• Review existing proposal/bid content, project work plans, and other relevant sources of information to extract relevant content.

• Review and develop a detailed understanding of client proposal/bid requirements.

• Develop proposal/bid calendars and responsibility matrices.

• Create and edit proposal/bid templates, resume templates, project sheet templates.

• Schedule and lead proposal/bid meetings.

• Attend pre-bid meetings and post-bid debrief meetings and summarize results and lessons learned, and report back to the project/proposal team.

• Manage and coordinate input from other partners.

• Manage proposal/bid documentation through Aecons SharePoint portal.

• Update key performance indicators (KPIs) dashboard, including proposal/bid pursuit status reports.

• Develop formal presentations of proposals/bid and present directly to the client and/or Stakeholders.

• Track and ensure timely completion of proposal/bid deliverables required from internal and external partners, including health and safety forms, proposal/bid forms, finance support letters, write-ups from various authors, etc.

• Manage pursuit schedule and ensure adequate resource assignment.

• Train, mentor, and develop proposal coordinators and assistants.

• Perform compliance checks on all submittal documents.

• Organize team reviews on behalf of the proposal management team.

• Package and deliver final proposal/bid submissions on time.

• Responsible for the management and oversight of Aecons formal submissions in response to RFQs, RFPs, EOIs, and Market Sounding proposals.

• Occasionally prepare executive summaries and reports for Aecons Project Risk Committee (PRC) and Board of Directors.

• Coordinate with Aecons internal graphic design team to develop critical proposal material, including: JV logos, identity guidelines and overall graphical imagery of the proposal/bid submissions.

• Support additional content development for business development goals.

• Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging.

What You'll Bring to The Team:

• Minimum 8 years of experience in major P3 Canadian proposal submissions.

• Demonstrated accuracy and attention to detail.

• Advanced written and communication skills.

• Ability to gather, synthesize, and effectively present technical information for a range of audiences.

• Experience working in a fast-paced and performance driven setting where meeting deadlines in a timely and accurate manner is essential.

• Excellent time management skills.

• Knowledge of construction industry considered an asset.

• Advanced knowledge of Microsoft package including Word, Excel, Power Point, Microsoft Project and Visio.

• Be a champion of inclusion and diversity.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.