Administrative Support IV

AHS is dedicated to enhancing care in the community, helping people be healthy, well and independent in their homes and communities. Continuing Care Edmonton Zone (CCEZ) provides services through five main program areas: Home Living, Supportive Living, Facility Living, Palliative Care and Transition Services. The Administrative Support IV is a multi-skilled position that works with a diverse team of individuals in a fast-paced environment. Working under minimal guidance and direction, this position provides support to the entire Continuing Care portfolio. This position assists staff with purchasing of equipment and supplies, as well as managing a wound vac fleet and other general administrative and finance support activities. Excellent skills in Word, Excel and PowerPoint including data entry, formatting, creating presentations and proof-reading documents (grammar, syntax, and spelling) is required. Experience working with iProcurement, SharePoint, and equipment fleets. This position has several physical demands, which are detailed under Additional Required Qualifications. Duties: Processing and managing various types of requests that come into the service queue and inbox (eFacilities, surplus, furniture requests, etc.). Purchasing and receiving equipment and supplies in iProcurement. Maintaining inventory levels of equipment and supplies, including asset tagging. Managing the Continuing Care wound vac fleet. Calendar scheduling, shared drive maintenance, document creation and tracking, and assisting in producing and developing procedures. Running reports, compiling, and formatting data. Supporting Continuing Care Business Intelligence with data submissions through Alberta Continuing Care Information System (ACCIS). Supporting finance related activities. Other administrative related duties as required.

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Some post-secondary education.

Minimum 3 years of administrative experience preferably in a health-related environment. Education and experience may be considered. Proficient in ordering supplies & clinical equipment in iProcurement. Background in managing equipment. Physical demands of the job include sitting for extended periods, lifting office/medical supplies & equipment weighing up to 30 lbs. using repetitive motions, lifting, bending, reaching, standing for prolonged periods. Experience in supporting and leading projects. Excellent oral and written communication skills. Good organizational, decision-making & time management skills. Ability to work independently & prioritize. Capacity to take initiative & oversee a variety of assignments with attention to detail. Excellent aptitude for interpersonal relations combined with an ability to interact with management & other team members in a professional & efficient manner. Excellent attendance. Reliability & personal suitability. Ability to establish priorities, proactively identify problems & issues of concern, develop & initiate solutions. Demonstrated skills with computer programs including Microsoft Office (Word, Excel, Access, PowerPoint), Visio, Outlook and Internet. A sufficient typing speed is also required. At the time of interview, you may be required to demonstrate your computer knowledge & proficiency by completing a hands-on assessment.

Preference will be given to candidates that have related health care experience in equipment management including purchasing and working in iProcurement. Continuing Care Edmonton Zone program knowledge and work experience. Knowledge of AHS policies and procedures. Experience working in SharePoint in a Service Queue environment.