Administrative Support V

Reporting to the Executive Director, Alberta Kidney Care South and Southern Alberta Transplant Program at the Peter Lougheed Centre (PLC). The Administrative Support V is expected to provide advanced level administrative support which includes, but is not limited to scheduling meetings, managing the Executive Directors’ calendar, minute taking, setting agendas, managing incoming calls, data entry, payroll, booking rooms, sending out correspondence, preparing materials for a variety of executive level reports and presentations. The Administrative Support V demonstrates the ability to perform complex and diversified duties requiring independent judgment and confidentiality while showing initiative, good organizational skills, and the ability to work in a team environment. The successful candidate will have interactions with the many provincial executive stakeholders within North Zone, Calgary Zone, South Zone, PLC Administration Executive Leadership team, the administration support staff, management team, PLC staff, families and patients. Therefore, the incumbent requires the ability to function collaboratively within a team environment, have sound decision-making skills, conflict-resolution skills and superior interpersonal skills.

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Completion of post-secondary education (e.g. certificate in office or business administration).

5 years of progressive executive administrative responsibility and experience within a large organization, preferably in a healthcare environment. Demonstrated proficiency in the use of computers and associated network and software applications including Microsoft Office (Excel, Word, PowerPoint, Outlook and Visio) Adobe Professional, and AHS Financial and Human Resource Management Systems (e.g. iExpense, MarkView, Oracle, e-People, RMS, ESP & Payroll).

Ability to function independently and be directly responsible for appropriate projects/initiatives as required. Working knowledge of Alberta Health Services systems and processes, department and/or divisional policies and procedures. Strong interpersonal and organizational skills. Excellent written and oral communication skills.