Executive Administrative Coordinator, Acute Care Alberta

Please note that this posting may be used to fill multiple positions within Acute Care Alberta. Applications will be considered as they are submitted. Supporting the Executive and leadership of Acute Care Alberta, the Executive Administrative Coordinator position provides senior administrative services and support the leadership team for the organization. This position provides comprehensive administrative support services which contribute to the efficient and professional operation of the executive offices. As this is a provincial team, this position’s location is negotiable and may be eligible for a remote/hybrid work arrangement. It is an exciting time to join the organization, as the province works to re-imagine and re-organize healthcare administration and delivery. Acute Care Alberta is a new provincial health agency in Alberta that provides active, short-term care services for patients who have a severe injury, illness, urgent medical condition, or are recovering from surgery. Delivering health care and overseeing health operations at hospitals and urgent care centres, ACA ensures that every Albertan receives the care they need as soon as they need it.

Key responsibilities include: managing the executives’ calendar; prioritizing appointments and proactively resolving conflicts; proactively creating and maintaining effective work-flow to accomplish the work of the office which includes the handling of a variety of projects and tasks simultaneously; providing support to committees; gathering, compiling and relaying confidential information and material; making travel arrangements; compiling the necessary background and documentation material for meetings; monitoring, tracking and negotiating timelines on all Action Requests; preparing office expense claims; reviewing, taking action and distributing incoming correspondence and responding directly to day-to-day phone, email and in person inquiries. Issues Management: Is responsible for the effective administration and coordination and management of information, correspondence, facts and data. Financial Management: Supports oversight on portfolio budgets, and resources.

Minimum of High School Diploma and a Post- Secondary Diploma, preferably in office or Business Administration. Minimum of 3 years of experience supporting at the executive level and preferably with a background in a healthcare environment (combination of formal education, training, and experience will be considered).

Excellent knowledge of political sensitivities and the interests of diverse stakeholders. Considerable ability to stay focused, efficient, and effective in managing multiple priorities within tight deadlines. Excellent problem-solving skills and analytical thinking. Strong working knowledge of Microsoft Office software. Ability to work with a high degree of independence. Strong interpersonal skills, diplomacy and good judgment. Excellent calendar management skills, including the coordination of complex senior level meetings. Excellent written and verbal communication skills. Excellent work ethic. Attention to detail. Reliability and personal suitability must be demonstrated. Demonstrated ability to handle confidential information appropriately.