Administrative Assistant – PSP

CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services. At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too.

Under the supervision of the Administrative Supervisor, the Administrative Assistant - PSP HQ works as a team member in the General Office, providing administrative support to Personnel Support Programs (PSP) staff, including records management, proof-reading and formatting documents, preparing files for review, distribution, and transmission, data entry and compilation, creating reports and spreadsheets, mass mail outs, and minute taking. You will maintain lists pertinent to the Division including contact, distribution, and mailing lists. You will assist with conferences and meetings including logistical preparations, set up, and collecting, preparing and organizing information. You will assist managers with new staff including in clearance, building passes, ID Cards, and obtaining IT resources and accounts. You will assist in the development and maintenance of Standard Operating Procedures within the General Office.

Education, Certifications and Licenses

College diploma or certificate in office administration, business administration, or a related field AND some years of experience in office administration or in a related field

Experience

In office administration

In proofreading and editing

In data entry, data manipulation, record-keeping and retrieval techniques

In maintaining filing systems

In invoice processing

In drafting correspondence and reports

In making travel arrangements and processing travel claims

In organizing meetings, events and conferences

In designing, updating and maintaining electronic reporting forms

In minute taking and transcribing notes

In conducting research

Competencies

Client focus, organizational knowledge, communication, innovation, teamwork and leadership

English or French Essential

Bilingual an asset

Reading: Functional

Writing: Functional

Oral: Functional

Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.

Work Life Balance: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning: A Group Savings Plans.

Learning and Development: Online learning opportunities and second language training.

Perks: Discounts through CF One Member Appreciation.

This is a hybrid position with an assigned work location allowing the employee to work partly from a corporate office and partly from a home office in accordance with the CFMWS Flexible Work Options Policy, and with approval from the direct manager.

04 November 2024

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. Workplace accommodation measures are available to all candidates identifying a need during the selection process.