Description
ROLE SUMMARY : Context
The Executive Director of the Cégep Heritage College Foundation operates under the direction of the Board of Directors and its Executive Committee. This position, in collaboration with and support of the Board and its Committees, has as the fundamental objective to sustain and grow the Foundation, by establishing, maintaining, and overseeing effective administrative and financial functions, while pursuing and supporting existing and new fundraising initiatives in support of student success.
Role and Responsibility
In a fast-paced environment, the Executive Director works closely with the Foundation Chair, the Executive Committee, Committees, volunteers, College Directors, and College employees. In addition to running the day- to-day operations of the Foundation office, the Executive Director supports the Board and its Committees with the plans and execution of all aspects of the Foundation’s operations: governance and legal requirements for maintaining its charitable corporate status, administration, finance, communication, public relations, fundraising, volunteer coordination, donor stewardship and recognition.
The Executive Director will work from an office at Cégep Heritage College. Opportunities for remote/telework can however be explored following the probationary period.
DUTIES: Specifically, the Executive Director shall perform the following duties:
Board Governance
• Acts as an advisor to the Board regarding policy development, operations and initiatives;
• Ensures that all proposals or activities are properly prepared for consideration by the appropriate
Foundation Committee(s) or Board. Oversees the execution of adopted initiatives;
• As a non-voting ex-officio member (by nature of position held), attends, reports and provides input at Executive and all Board meetings; may attend meetings of all Committees of the Foundation. Supports the work of the Executive Officers and Committee leadership as requested;
• Provides assistance and input for the development of short and long-range strategic plans and goals for the Foundation;
• Makes recommendations and collaborates in the planning, drafting and evaluation of Foundation policy, initiatives and/or programs that will advance the strategic direction of the Foundation;
• Prepares for Board approval the annual Board Calendar of Meetings & Fundraising Activities;
• In conjunction with Committee and Board members, develops Committee mandates and helps integrate and coordinate the annual Board Work Plan for Board approval and adoption;
• Submits information and reports, including the Heritage College Foundation Annual Report, as requested, or as required by law, to government entities/officials in order to maintain the Foundation’s charitable status;
Finance
• Using the Foundation’s financial and client relations software, the Executive Director ensures the accurate input and filing of all the Foundation financial data and prepares financial reports for the audit exercise in collaboration with the Treasurer;
• Prepares and presents financial and operational reports to the Board and Executive Committee at regular meetings and when requested;
• Attends budget meetings and prepares drafts of projected budgets in support of the Treasurer’s function;
• Monitors revenues and expenses established in the annual budget and ensures appropriate cash flow is available for regular and projected expenses;
Fundraising and Outreach
• Contributes to the development of strategies and objectives that increase public awareness and support of the Foundation and its mission;
• Conducts research and reports on potential community and governmental collaboration and/or partnerships, and identifies resources to achieve the Foundation’s objectives;
Administration
• Establishes and manages sound administrative, operational and accountability procedures;
• Completes documentation for government reports and records, organizes office documents, drafts applications for funding, grant applications, interim reporting, financial reporting, and contracts for review and approval as required;
• Coordinates with the Secretary to notify Board members of upcoming meetings via appropriate, effective means of communication;
Communications
• Contributes to and supports strategic communication plans and efforts in relation to the Foundation’s initiatives, using a variety of means in both English and French: newsletter, brochures, press releases, social media, and the Foundation Website.
• Manages and executes donor visibility obligations, including recognition in the media.
For the complete list of responsibilities, please contact Human Resources at hr@cegep-heritage.qc.ca
MINIMUM QUALIFICATIONS REQUIRED:
ADDITIONAL QUALIFICATIONS:
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The Executive Director of the Cégep Heritage College Foundation operates under the direction of the Board of Directors and its Executive Committee. This position, in collaboration with and support of the Board and its Committees, has as the fundamental objective to sustain and grow the Foundation, by establishing, maintaining, and overseeing effective administrative and financial functions, while pursuing and supporting existing and new fundraising initiatives in support of student success.
Role and Responsibility
In a fast-paced environment, the Executive Director works closely with the Foundation Chair, the Executive Committee, Committees, volunteers, College Directors, and College employees. In addition to running the day- to-day operations of the Foundation office, the Executive Director supports the Board and its Committees with the plans and execution of all aspects of the Foundation’s operations: governance and legal requirements for maintaining its charitable corporate status, administration, finance, communication, public relations, fundraising, volunteer coordination, donor stewardship and recognition.
The Executive Director will work from an office at Cégep Heritage College. Opportunities for remote/telework can however be explored following the probationary period.
DUTIES: Specifically, the Executive Director shall perform the following duties:
Board Governance
• Acts as an advisor to the Board regarding policy development, operations and initiatives;
• Ensures that all proposals or activities are properly prepared for consideration by the appropriate
Foundation Committee(s) or Board. Oversees the execution of adopted initiatives;
• As a non-voting ex-officio member (by nature of position held), attends, reports and provides input at Executive and all Board meetings; may attend meetings of all Committees of the Foundation. Supports the work of the Executive Officers and Committee leadership as requested;
• Provides assistance and input for the development of short and long-range strategic plans and goals for the Foundation;
• Makes recommendations and collaborates in the planning, drafting and evaluation of Foundation policy, initiatives and/or programs that will advance the strategic direction of the Foundation;
• Prepares for Board approval the annual Board Calendar of Meetings & Fundraising Activities;
• In conjunction with Committee and Board members, develops Committee mandates and helps integrate and coordinate the annual Board Work Plan for Board approval and adoption;
• Submits information and reports, including the Heritage College Foundation Annual Report, as requested, or as required by law, to government entities/officials in order to maintain the Foundation’s charitable status;
Finance
• Using the Foundation’s financial and client relations software, the Executive Director ensures the accurate input and filing of all the Foundation financial data and prepares financial reports for the audit exercise in collaboration with the Treasurer;
• Prepares and presents financial and operational reports to the Board and Executive Committee at regular meetings and when requested;
• Attends budget meetings and prepares drafts of projected budgets in support of the Treasurer’s function;
• Monitors revenues and expenses established in the annual budget and ensures appropriate cash flow is available for regular and projected expenses;
Fundraising and Outreach
• Contributes to the development of strategies and objectives that increase public awareness and support of the Foundation and its mission;
• Conducts research and reports on potential community and governmental collaboration and/or partnerships, and identifies resources to achieve the Foundation’s objectives;
Administration
• Establishes and manages sound administrative, operational and accountability procedures;
• Completes documentation for government reports and records, organizes office documents, drafts applications for funding, grant applications, interim reporting, financial reporting, and contracts for review and approval as required;
• Coordinates with the Secretary to notify Board members of upcoming meetings via appropriate, effective means of communication;
Communications
• Contributes to and supports strategic communication plans and efforts in relation to the Foundation’s initiatives, using a variety of means in both English and French: newsletter, brochures, press releases, social media, and the Foundation Website.
• Manages and executes donor visibility obligations, including recognition in the media.
For the complete list of responsibilities, please contact Human Resources at hr@cegep-heritage.qc.ca
MINIMUM QUALIFICATIONS REQUIRED:
- Degree in Business Administration, Public Administration, Marketing & Fundraising, a related field or combination of education and equivalent experience.
- Five years of experience in a position of management responsibility, ideally in a non-profit organisation setting involving fundraising activities.
ADDITIONAL QUALIFICATIONS:
- Excellent Interpersonal and Communication Skills
- Strong organizational Skills
- Highly Collaborative Style and Team-oriented Vision
- Ability to manage conflicting priorities and to deliver multiple projects under tight timelines
- Good understanding of the business and philanthropic reality of the region and province
- Bilingual in English and French (reading, writing and spoken)
- Proficient in the use of office equipment and technology in a Windows environment with the Microsoft Office Suite (MS Word, PowerPoint, Excel, etc.), Quick Books and CRM programs
- Knowledge of the Cégep system would be considered an asset.
