Supervisor Event Programming

Under the direction of the Manager, Event Development, the position is responsible for supervising both free and ticketed City-produced events at City Venues; Celebration Square, Living Arts Centre, Paramount Fine Foods Centre, Meadowvale Theatre and Small Arms Inspection Building. Large scale outdoor events include, National Indigenous Peoples Day, Canada Day, Light Up The Square, and New Year’s Eve; ticketed indoor events include the, Living Arts Centre and Paramount Fine Foods Presents Series.

• Supervise the Event Production team, lead staff recruitment, training, development and performance management;
• Lead the team with developing and implementing City-Produced event programming and production that attract residents and visitors twelve months a year;
• Secure performance opportunities for our concerts, festivals, and special events.
• Develop and maintain relationships with performer agents, promoters, festival organizers, venue owners, and other industry stakeholders.
• Negotiate contracts and competitive performance fees.
• Coordinate with performers’ managers and event organizers to handle logistical details
• Understand and keep up with the industry trends to identify potential booking opportunities.
• Collaborate with the marketing and promotions team to ensure maximum visibility for upcoming events.
• Organize regular meetings with key internal stakeholders (Recreation, Parks, Communications, Art and Culture, Mississauga Public Libraries and LAC staff) to support the successful implementation of programming and events;
• Develop and implement annual work plan and operating plans. Contribute to the development of multi-year business plans;
• Develop innovative partnerships with private sector partners and cultural organizations to continuously improve the quality and profile of City-produced events and activities;
• Develop and maintain risk assessments and security plans for events;
• Work with the divisional marketing team to develop annual communications plans;
• Oversee the administration of contracts and booking agreements for performers;
• Prepare and present annual reports on the performance of Celebration Square events and activities based on performance metrics that are outlined in the annual business plan for the Square (i.e. attendance, customer satisfaction and budget performance);
• Manage annual budget preparation and ensure that event operations are delivered on-time and on-budget. Prepare quarterly updates on budgets and manage expense adjustments to ensure on budget year-end performance;
• Ensure the successful implementation of event and naming rights sponsorships for presents series and events;
• Liaise and meet with elected officials, as required;
• Ensure due diligence is carried out in all areas of risk management and safety training;
• Actively participate in the Manager on Duty schedule;
• Participate on Corporate, Departmental and Division Working Groups, Committees or Special Projects as required;
• Prepare corporate reports, recommendations and updates for the Manager, Director, Commissioner and Council on various topics or issues as required;
• Instil a culture of compliance, accountability, continuous improvement and efficiency;
• Perform other related duties as assigned.

• Graduate from a recognized university or college in arts facility management, event management, communications, business administration, social sciences, or a related field;
• Minimum 3 years in a related capacity with progressively responsible leadership experience;
• Demonstrated leadership and team building skills are essential with the ability to work in a flexible team environment with changing priorities;
• Proven experience in the music industry.
• Extensive network and contacts within the live music industry.
• Ability to negotiate contracts efficiently
• Strong interpersonal skills with an aptitude for building rapport with a wide range of industry professionals.
• Ability to multitask and handle the pressure of booking in a fast-paced environment.
• Passionate about music, live events, working with industry partners with a sound understanding of the industry dynamics.
• Large-scale, outdoor event programming, production and marketing experience;
• Experience with buying talent and artist contracts for ticketed events
• Demonstrated presentation skills and experience;
• Strong interpersonal skills;
• Excellent oral and written communication skills; ability to effectively liaise with the public, staff, elected officials, community groups and outside agencies;
• Proven skills in working with diverse cultural groups and individuals;
• Ability to meet community and departmental needs;
• Proven ability to work with community and business partners to deliver and develop programs and events;
• Demonstrated budget management skills and experience;
• Strong political acuity and judgement;
• Proficiency in MS Office Suite and working knowledge of SAP;
• Must have a valid Ontario G licence with a good driving record;
• Ability to work flexible hours (evenings, weekends, and holidays) when required.