Description
SUMMARY OF THE POSITION
A person who analyzes needs, develops and provides professional techniques relating to administrative methods and systems in order to improve the functioning of services. The incumbent also assists in the daily operations of the department in regards to specific functions.
SPECIFIC FUNCTIONS* Assists in communicating with the Communications, Information Technology, Human Resources, and Finance Departments, as well as other important partners both inside and outside the organization;* Provides support to collect, analyze, and communicate data within the team, organization, and with partners;* Provide support for the development of policies and procedures.* Organize meetings (in person, or virtually); * Support working groups led by the planning team; * Support the daily operation of the department;* Prepare the budget; Create and review the financial report;* Oversee contracts by drafting, reviewing, and following up;* Handle requests for goods and services, purchase orders, receive quotations and invoices, and handle payments;* Provide support processing employee requests (IT, Housing, Travel Authorizations, Travel expense claims, Employee moving, etc.);* Assesses the needs of the department's administrative functions and recommends, develops, establishes and maintains an appropriate administration system;* Any other related tasks requested by the immediate supervisor.
REQUIREMENTS
Education: * Bachelor of Science degree in Administration, Human science, Social Sciences or other relevant academic discipline.
Experience: * Three (3) years of appropriate administrative experience in similar responsibilities;* Experience in health informatics (asset)
Knowledge and Abilities:
- Capacity to see a global view of the services development process;
- Knowledge of administrative systems, techniques, practices, data analysis, reporting and information systems;
- Knowledge of the MSSS Network, policies and programs, administrative regulations;
- Knowledge of First Nation social service models, trends and issues (an asset);
- Ability to identify and analyze the administrative systems needs for the Special Needs/Mental Health department;
- Ability in supporting the development of programs, policies, procedures and other documents;
- Knowledge of Cree culture is an asset;
- Excellent interpersonal communication, diplomacy, negotiating, leadership and teamwork skills;
- Ability to effectively collaborate;
- Excellent communication skills, both listening, written and presentation;
- Methodical, autonomous, flexible, and ability to multi-task;
- Excellent critical thinking, synthesis, organizational and decision-making skills as applied to planning and problem-solving;
- Able to prioritize and work under pressure;
- Ability with administrative computer applications, including Word, PowerPoint, Access and Excel.
Language:
- Fluent in English;
Fluency in French and/or Cree is an asset.
This position offers the possibility of telework, depending on operational needs and after agreement with the employer. Please note that this is not a permanent condition of the position and the employer reserves the right to request regular physical presence in the office.
The selection process will include the administration of the following tests:
Excel, word and PowerPoint. The pass mark for each test is 60%.
