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Cree Board of Health and Social Services of James Bay (CBHSSJB)

ADMINISTRATIVE PROCESSES SPECIALIST(P-2425-0782A)

Montreal,QC
  • To be discussed
  • 1 position to fill as soon as possible

Person who analyzes the needs, conceives and applies professional techniques in the field of administrative methods and systems, in order to improve service delivery.

SPECIFIC FUNCTIONS* Give support to the coordinator of Payroll and assist the team in the field of administrative processes, methods and systems; * Develop an administrative support system based on the department's needs; * Give support for data collection, analysis and communication within the team, in the organization and with partners;* Elaborate policies and procedures; * Supports the daily operation of the department;* Contributes to the effective and efficient daily operational functioning of the payroll department as directed by her/his supervisor;* Develops and implements services and projects related to payroll on the territory in collaboration with multiple partners; * Contributes to the ''administrative project management" of policies, information, files, actions and meetings;* Assesses the needs for supporting the payroll administration function and recommends, develops, establishes and maintains an appropriate administrative system;* Contributes to the payroll planning, either through direct support to the coordinator, or in supportive collaboration with mandated personal;* Assesses the reporting needs to support the payroll administration function and recommends, develops, establishes and carries out appropriate reporting;* Participates in the circulation of information between the regional payroll and the organization, and externally;* Provide and analyses of statistics, indicators, performance measures and dashboards, and the gathering and compilation of the financial analysis of the organization's activities, and produces various types of reports;* Give support to coordinator of payroll for the planning and preparing the documents to be presented at committees and meetings.

Education:

  • Bachelor of Science degree in Administration, Human science, Social Sciences or other
    relevant academic discipline.

Experience:

  • Three (3) years of appropriate administrative experience in similar responsibilities;
  • Experience in health informatics, un atout.

Knowledge and Abilities:

  • Knowledge of administrative systems, techniques, practices, data analysis, reporting and information systems;
  • Knowledge of the MSSS Network, policies and programs, administrative regulations;
  • Knowledge of First Nation social service models, trends and issues (an asset);
  • Ability in the identification and analysis of the administrative systems needs for Payroll Department;
  • Ability in developing programs, policies, procedures and other documents;
  • Excellent teamwork skills;
  • Strong problem-solving capabilities;
  • Strong ability in organization, project management and communication;
  • Ability to communicate theoretical and practical knowledge, as applied to coaching and training;
  • Sense of accountability, resourcefulness and vigilance;
  • Autonomy and flexibility;
  • Excellent knowledge of office computer applications (MS Word, Excel, Project and PowerPoint);
  • Knowledge of software Visio conference, MediSolution (an asset).

LANGUAGE
Fluent in English;
Fluency in Cree and/or French is an asset.

OTHER* Willing to travel occasionally when needed.


Work environment

Work environmentsCree Board of Health and Social Services of James Bay (CBHSSJB)0
Work environmentsCree Board of Health and Social Services of James Bay (CBHSSJB)1
Work environmentsCree Board of Health and Social Services of James Bay (CBHSSJB)2
Work environmentsCree Board of Health and Social Services of James Bay (CBHSSJB)3

Requirements

Level of education

undetermined

Diploma

undetermined

Work experience (years)

undetermined

Written languages

undetermined

Spoken languages

undetermined

Internal reference No.

CAT3-24-1570