S-24-228 | Secretary

Details of the position

Job title:

 Secretary 

School / Centre / Department :

 New Horizons Adult Education Centre

Location :

 Sherbrooke, Québec 

Workload & schedule :

 9 hours per week  

 Note: This position occasionally requires the employee to work nights or weekends during the registration period or for events. 

Status :

 Regular

Effective Date :

 January 13, 2025

Salary :

 $24.17 - $26.30 per hour

Supervisor :

 Centre director

Nature of the work 

Description of tasks

• Enters texts and various data into a computer from manuscripts, or various sources
• Produces letters, tables, reports, and other documents 
• Verifies the spelling and grammar rules in the texts entered and identifies the corrections to be made
• Receives and transfers telephone calls and provides general information
• Updates records and registers and files records and documents
• Opens and distributes mail
• Drafts acknowledgements or receipts, simple letters or notes
• Finds and collects information to be included on forms that he or she fills out or in reports and correspondence
• As instructed and within the limits of his or her function, relays telephone messages and information of a general nature concerning such as supply teachers, or to parents concerning school attendance
• Takes part in bulk purchases of school supplies and articles by carrying out transcription and verification duties
• Loans and retrieves books
• Carries out duties related to the sale of school supplies
• May be required to compile, verify, and enter data
• Users necessary software to perform his or her duties related to word processing, database entry, spreadsheets, and in-house programs
• May be required to help, on occasion, colleagues with the common software and programs used
• May be required to train new secretaries
• If need be, performs any other related duty.

Desired profile

Schooling

Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.

Other requirements

1. Have a basic knowledge of office automation. 
2. Bilingual (both written and spoken)
3. Good organizational skills
4. Good communication skills
5. Good knowledge of MS Word, Excel, and Outlook