S-24-240 | Office Agent, Principal Class

Details of the position

Job title:

 Office Agent, Principal Class

Department :

 Material Resources

Location :

 Magog, Quebec 

Workload & schedule :

 35 hours per week 

 Monday to Friday 

Status :

 Regular full-time 

Effective Date :

 To be determined with the supervisor 

Salary :

 $25.20 - $30.85 per hour

Supervisor :

 Director of services 

Nature of the work 

The principal and customary work of an employee in this class of employment consists in organizing, coordinating and monitoring the work performed by his or her team composed of administrative support staff.

This class of employment also includes employees who perform principally and customarily highly specialized work characterized by the complexity, expertise and autonomy required.

Description of tasks

SPECIFIC TO THE MATERIAL RESOURCES 

• Receives, verifies, and inputs data relating to the power consumption to Helios
• Monitors data related to CO2 levels
• Manages requests for employee ID cards
• Coordinates caretaker replacements and training needs
• Processes various invoices and expenses reports
• Monitors supplier contracts and deadlines

OTHER TASKS RELATED TO THE POSITION

• Coordinates, distributes, and verifies the work and gives advice on the quality
• Ensures that deadlines are met
• Ensures staff training
• Determines the work schedule in his or her sector according to the instructions received, reminds persons concerned, in or outside the school board, of deadlines
• Carries out complex and specialized duties
  • Find, prepares, and verifies data
  • Prepares documents, statements, and reports, including the entry of data that he or she must interpret, if necessary, and that he or she locates in or outside the school board
• Deals with the public or with employees concerning, in particular, the methods of payment or collection or any other matter within his or her competence
• Makes suggestions and recommendations designed to improve the operations for which he or she is responsible
• Uses necessary software to perform his or her duties related to: word processing, database entry, spreadsheets, and in-house programs
  • May be required to help colleagues with the common software or programs used
• If need be, performs any other related duty

Desired profile

Schooling 

Meet one of the following profiles:

1. Hold a Diploma of Vocational Studies in an appropriate specialty 
2. Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.

Experience

Have six (6) years of pertinent experience

Other requirements

• Bilingual (written and spoken)
• Excellent knowledge of Microsoft Office, particularly Outlook and Excel
• Mastery of construction contracts
• Proficiency in administrative efficiency tools 
• Strong organizational skills
• Knowledge of :
  • General construction field
  • General artificial intelligence tools
  • Public laws on purchasing
  • Loi sur les Contrats des Organismes Publics (LCOP)
  • Système électroncique d'appel d'offres du Gouvernement du Québec (SEAO)

The evaluation process for this position will include administrative tests.