S-24-246 | Office Agent, Class II

Details of the position

Job title:

 Office Agent, Class II 

School / Centre / Department :

 Lennoxville Vocational Training Centre 

Location :

 Sherbrooke (Lennoxville), Quebec 

Workload & schedule :

 35 hours per week 

 Monday to Friday, 8am to 4pm 

Status :

 Temporary - Specific project 

Effective Date :

 February 24, 2025 to January 29, 2027

Salary :

 $23.67 - $24.68 per hour 

Supervisor :

 Centre director

Nature of the work 

Description of tasks

SPECIFIC PROJECT : IMPLEMENTATION OF RECOGNITION OF ACQUIRED COMPENTENCIES (RAC) SERVICES 

• Compile data, perform simple calculations, and generate reports.
• Fill out forms, records, purchase orders, standard letters, notices, or other similar simple documents and send them as needed.
• Receive and transfer phone calls; take and relay messages and faxes.
• Provide general information over the phone or in person.
• Greet and, if necessary, direct visitors.
• Complete reports related to phone calls and record messages for the answering machine.
• File documents, books, and records. Repair books, manage the lending of books, equipment, and audiovisual materials, and, if needed, collect late fees.
• Enter text and various data from manuscripts or other sources. Verify the accuracy of these entries or those of different lists or documents.
• May be required to receive, stamp, sort, and file mail and oversee its distribution.
• May photocopy documents as needed.
• May be required to train new office agents (Class II).
• Perform any other related tasks as needed.

Desired profile

Schooling 

Meet one of the following profiles:

1. Hold a Diploma of Vocational Studies in an appropriate specialty 
2. Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.

Other requirements

• Have some knowledge of office automation.
• Knowledge of Microsoft Office and Google Environment