Description
Hello! I'm Baptiste, a Recruitment Consultant at Fed Supply, a leading placement agency specializing in supply chain, logistics, transportation, and customer service. We offer both temporary and permanent job opportunities across the Greater Montreal area. Our team, experts in Supply Chain and Logistics, speaks your language and understands your industry.
I am currently assisting one of my clients, a company specializing in construction. Located in Montreal, near a metro station, they are looking for a Project Administrative Assistant.
* Organize and archive project documentation.
* Coordinate various communications, such as emails, information requests, and meeting minutes.
* Prepare site summary documents.
* Format various documents, including schedules, permit applications, and tracking tables.
* Ensure plans and specifications are updated, shared, and reviewed with relevant stakeholders.
* Prepare and track contracts, ensuring they are sent to all parties until they are signed.
* Draft purchase orders and change orders, obtain approvals, and distribute them.
* Document and update the shop drawing workflow and follow up with subcontractors and professionals.
* Draft meeting minutes for construction site meetings and distribute them to the concerned parties.
* Carry out various site-related tasks, including logistical support for the mobilization and demobilization of supplies and services.
* Experience in a similar role.
* Ability to learn and apply fundamental principles and basic procedures in the construction field.
* Strong ability to build and maintain professional relationships with stakeholders, including supervisors and subcontractors.
* Proactive mindset with a solutions-oriented approach.
* Proficiency in Microsoft Office; knowledge of Procore is an asset.
* Ability to quickly adopt and use new technologies.
* Excellent oral, written, and interpersonal communication skills in both French and English.
* Bilingual in French and English, both written and spoken, as suppliers may be international.
PROCESS: Initial interview with Baptiste GAERTNER, Fed Supply Recruitment Consultant - followed by an interview with the company's Human Resources Manager and Position Manager.
To apply: www.fedsupply.ca
