Description
SUMMARY OF THE POSITION
Person who performs work related to personnel management, financial management, work organization and planning for the execution of complex administrative tasks by compiling and analyzing data.
This job title also includes the person who is responsible for the administrative operation of a department and who oversees the department's internal and external relations. She/he is responsible for the activities of the department's office personnel.
SPECIFIC FUNCTIONS* Follow-up on service agreements and other contractual obligations and Negotiation Summary Sheets (NSS) (signatures and financial follow-up);* Assist the RARC (Responsable de l'application des règles contractuelles) (training available);* Prepare service agreements, addendums, NSSs, resolutions, etc. for General Management and the various departments;* Support the contract award process;* Apply Treasury Board, AMP (L'Autorité des marchés publics), and applicable CBHSSJB rules and directives;* Assist directors and managers by developing solutions to address contractual obligations and commitments;* Maintain and monitor a service agreement and contract register and follow up on renewals;* Collaborate and communicate with managers and management. Provide basic single-action training (individual and group) as required;* Create, revise and follow up on contractual and administrative documents and also keeps processes, instruction documents, one-pagers, etc. up to date;* Ensure quality assurance and continuous improvement by reviewing processes and implementing performance indicators;* Respond to requests for information within area of responsibility;* Participate in department meetings.
REQUIREMENTS
Education:
- Must have a college diploma (DEC) in general administration, accounting and management techniques, office automation techniques or another appropriate college discipline from a school recognized by the appropriate ministry.
Experience:
- Three (3) years of relevant administrative experience.
Knowledge and skills:
- Good knowledge of the Ministry's legislation, regulations, network and programs, and of current trends in the MSSS;
- Good knowledge of Treasury Board and AMP legislation and regulations;
- Knowledge of Cree culture, language and health and social issues in Eeyou Istchee is an asset;
- Ability to work collaboratively with all colleagues;
- Excellent interpersonal, leadership, initiative and teamwork skills;
- Excellent written communication and presentation skills;
- Excellent critical thinking, synthesis, planning and decision-making skills;
- Good computer skills with Virtuo, Word, Excel, PDF and PowerPoint;
- Knowledge of administrative purchase order process.
LANGUAGE
Fluent in French and English;
Fluency in Cree (asset).
OTHER* Strong possibility of telework.
