Description
Salary: $23.25 per hour + 4% vacation pay
Location: Elementary & Secondary Schools within the Halton District School Board (Burlington, Oakville, Milton, Georgetown, Acton); and Burlington - JW Singleton Education Centre
Note: To apply to this position, you are not required to purchase credits from Apply to Education.
Why join HDSB?
The Halton District School Board located in the Greater Toronto Area serves more than 67,000 students in the municipalities of Burlington, Halton Hills, Milton and Oakville in the Region of Halton.
Among the largest English school boards in Ontario, the Halton public board offers high-quality education for elementary and secondary students as well as continuing education opportunities for adults and newcomers to the area.
Together, more than 12,000 Halton District School Board staff inspire students to learn, grow and succeed.
Position Summary:
Supply administrative assistants staff work on an “as needed” basis, filling in for staff who are away or on leave, and vacancies within our elementary or secondary schools or the administrative Board offices.
The Administrative Assistants provide administrative support in Elementary and Secondary school offices. Including responsibility for the day to day office functions (telephone, front desk reception and maintaining student database (Aspen); as well as, frontline support for students, parents, and the general school community (reception coverage, attendance input, school start-up procedures, mark reporting process and filing of records).
The Switchboard Operator/Receptionist is responsible for answering calls on a switchboard, and redirecting calls to the appropriate person/department. The Switchboard Operator/Receptionist also receives deliveries, greets visitors and hands out cheques to vendors.
The print/mail clerk is responsible for assisting the print department, as needed which includes the operation of several copiers/printers, a drill press, a power paper cutter, an air feed folder. This position will also be responsible for assisting the Shipper/Receiver in sorting incoming mail from both the internal courier system and the royal mail.
Qualifications:
Supply administrative assistants, Clerical positions require a grade 12 diploma or equivalent, and a minimum of at least one year related experience.
Also required are:
Excellent interpersonal and customer service skills
Excellent organizational skills
Outstanding communication skills
Expertise in the use of computer technology (e.g. word processing, email, spreadsheet, and internet applications, including Google Suite)
Computer proficiency, including Windows, MS Office, Google Suite, ClarisWorks, Filemaker Pro and Desktop Publishing
Other assets for the job include:
Flexibility and a positive attitude
Ability to multi-task
Ability to adapt to changing and different environments
Sounds like you? Apply now!
Visit Apply to Education to complete an online application: www.applytoeducation.com
Apply under Job Category: ECE, EA and Support Staff, etc. and search for Job Code # 3904987
Application Deadline is 4:00 pm on Thursday, September 26, 2024
Resume and other supporting documents should be submitted when completing an online application.
Please note that this position does not require credit purchase to apply.
Learn more about the Halton District School Board
Please visit our website at https://www.hdsb.ca
Conditions of Employment:
All employees must provide an original Criminal Reference Check including Vulnerable Sector Screening, dated within six months.
For Shipping/Receiving/Mail Clerk positions, physical ability to perform the demands of the position is required, for this reason short-listed candidates will be required to complete a post-employment offer screen, as a condition of employment, to ensure they are physically fit to perform the core responsibilities of the role. Results of this testing will be provided to the School Board, who will notify candidates of their results.
We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will only be made with those who are shortlisted for an interview.
Applicant Self Identification Questions:
As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSB’s Teacher Hiring Practices Administrative Procedure, HDSB’s Employment Equity Policy and Ontario’s Anti Racism Data Standards:
Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSB’s Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.
Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298, “Operation of Schools - General”) and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:
valuing applicants’ additional experience, lived experience, skills, backgrounds and perspectives; and
granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities.
We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.
The section includes questions from Ontario’s Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontario’s Anti-Racism Data Standards, 2017).
Questions about this collection may be directed to Elena Alamiie - Manager, Recruitment, Selection and Staffing at alamiiee@hdsb.ca
Accommodation:
Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.
Wellness:
The HDSB is committed to providing a respectful and healthy work environment.
