We are a manufacturer distributor of mechanized field irrigation systems. We offer our North American customers solutions that result in water and fossil fuel savings.
Proud of our heritage, we rely on a solid irrigation division since 1956. We look for the best technologies and incorporate them in our selected equipment to help agricultural concerns to obtain more and better results, all the while making savings and protecting the environment.
Harnois Irrigation’s mission is to establish an operational structure that is completely dedicated to the design, distritubion, and servicing of mechanized irrigation systems.
PURPOSE AND MISSIONThe Accounts Payable Assistant plays a vital role in the organization’s financial management by ensuring that accounting operations are carried out accurately and efficiently. Their contribution helps maintain financial stability and supports the company’s growth in the irrigation sector.
PURCHASE ORDER VALIDATION
- Review and validate purchase orders issued by different departments within the company.
- Ensure that purchase orders comply with internal policies, procedures, and supplier contracts.
- Coordinate with departments to resolve discrepancies or questions related to purchase orders.
INVOICE MANAGEMENT
- Receive, review, and process supplier invoices.
- Ensure that invoices are properly coded, approved, and recorded in the accounting system.
- Monitor and resolve discrepancies or disputes related to invoices with suppliers or internal departments.
- Perform currency conversions and update accounting records accordingly.
- Link transportation, customs, and other costs to the overall cost price.
- Coordinate customs procedures for imports and exports.
- Ensure that required documents are properly prepared and submitted to customs authorities.
- Update pricing in a multi-currency framework.
- Validate customs tariff coding for imports.
MONTH-END REPORTING AND ANALYSIS
- Participate in monthly financial closings by preparing financial statements, bank reconciliations, and month-end reports.
- Analyze financial data to identify trends, discrepancies, and opportunities for improvement.
- Present month-end reports to internal stakeholders and contribute to strategic decision-making.
INTERDEPARTMENTAL COLLABORATION
- Plan and communicate transportation requests in coordination with supervisors.
- Work closely with purchasing, logistics, sales, and finance departments to resolve issues and improve processes.
- Provide accounting and financial support to various departments as needed.
- Participate in meetings and cross-functional projects to contribute to the company’s overall success.
SECONDARY TASKS
- Collaborate with teammates to answer phone calls, welcome and direct clients, suppliers, and other visitors.
- Work with the Accounts Receivable Assistant to print customer reimbursement checks.
- Assist with mail preparation and shipping.
- Perform word processing tasks.
- Carry out any other related duties.
- Assist in completing assembly work orders in collaboration with the team.
