Admin Assistant

Position #: 195228

Expected Start Date: November 04, 2024

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: Saskatoon

Department: Director Staff Scheduling

Type: Full-time regular

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: No

Human Resources Exemption: No

Job Description: 

The Administrative Assistant is directly accountable to the Director(s) of HR Staff Services and provides administrative support in a one-on-one working relationship. This position supports, and contributes to, processes and practices to ensure the efficient operation of the portfolio(s), through accurate, timely and efficient execution of administrative support functions.  The incumbent works closely, in a collaborative and cooperative manner, with all members of the administrative team to assist in accomplishing the Saskatchewan  Health Authority’s objectives.

The incumbent co-ordinates workflow with other administration support staff and, in their absence, may provide support services as requested.

Education:

• Completion of Grade XII supplemented by a recognized business course or an equivalent combination of education and experience.

Experience:

• 3+ years experience working in a senior administrative position.

Skills: 

• Exceptional planning, organizational and interpersonal skills.
• Expert written and verbal communication skills including excellent proficiency in editing material for clarity, accuracy and conciseness.
• Excellent computer skills, with a good working knowledge of various programs, including but not limited to, Microsoft Word, Excel, PowerPoint, Exchange, Schedule Plus, Visio, Intranet/Internet, and the capability to learn new programs as required.

Skills and abilities:

• Demonstrated approaches to problem-solving with strong decision-making capability.
• Knowledge and experience in minute taking and synthesizing information.
• Ability to anticipate needs, think critically and offer solutions to problems.
• Ability to adapt to frequent change and work under pressure.
• Ability to work collegially, collaboratively and build positive relationships through respectful and professional interactions.
• Demonstrates a commitment to a culturally competent and culturally safe work environment.
• Ability to learn and develop a working knowledge of the organization, including its governance and organizational structure and relationships.
• Be self directed, and confident in applying independent judgment.
• Possess a high degree of initiative, ingenuity, including the ability to work with little, and/or no, supervision.
• Proven ability to maintain confidentiality including handling confidential information with discretion

Other Information