Admin Assist

Position #: 201219

Expected Start Date: November 06, 2024

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: Regina 

Department: Senior Leadership Team Office - Quality, Safety & CIO - CMO

Type: Full-time regular

FTE: 1

Shift Information: Days

Hours of Work: 37.5 hours per 1 week rotation 
Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Job Description: The Administrative Assistant is directly accountable to the Executive Assistant of the Saskatchewan Health Authority (SHA) and provides administrative support in a one-on-one working relationship. The Administrative Assistant also serves as administrative support for the Vice President’s portfolio and Office of the CEO portfolio. This position supports, and contributes to, processes and practices to support the efficient operation of the Executive Office, through accurate, timely and efficient execution of administrative support functions. The incumbent works closely, in a collaborative and cooperative manner, with all members of the Office of the CEO, including the CEO, COO and Senior Leadership Team, to assist in accomplishing the provincial health authority’s objectives. The incumbent co-ordinates workflow with other administration support staff in the Executive Office and, in their absence, may provide support services as requested.

Human Resources Exemption: No

Experience

• Must possess three to five years of related experience

Education

• Grade 12
• Business Certificate

Licenses

• Valid Class 5 driver's license

Competencies

• Organizational skills
• Decision making skills
• Planning skills
• Problem solving skills
• Interpersonal skills
• Computer skills

Knowledge and Abilities

• Ability to take initiative
• Ability to build and maintain effective relationships/partnerships
• Knowledge in applicable organization structure and function
• Ability to be flexible and willing to change
• Ability to be self-directed 
• Knowledge in Microsoft Office Suite
• Ability to demonstrate appropriate level of professional conduct and judgement.
• Knowledge in minute taking
• Ability to recognize and maintain confidential information

Other Information

• Travel within the region and provincially