Administrative Assistant to Director

Position #: 194293

Expected Start Date:

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: Moose Jaw 

Department: Director Acute Care SW 3 6

Type: Full-time regular

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Job Description: The Administrative Assistant is directly accountable to the Director's of Integrated Rural Health Networks SW 3 & 6 Primary Health Care, Acute Care, Continuing Care, Area Division Lead, Family Medicine & Area Division Lead, Emergency Medicine to provide administrative support. This position supports, and contributes to, processes and practices to ensure the efficient operation of the portfolio(s), through accurate, timely and efficient execution of administrative support functions. The incumbent works closely, in a collaborative and cooperative manner, with all members of the administrative team to assist in accomplishing the Saskatchewan Health Authority's objectives. The incumbent co-ordinates workflow with other administration support staff and, in their absence, may provide support services as requested.

Human Resources Exemption: No

Experience

• "3-5 years of experience working in a senior administrative assistant-type role "

Education

• Completion of Grade 12 supplemented by a recognized business course
• or equivalent combination of education and experience

Licenses

• Valid Class 5 driver's license

Competencies

• Computer skills
• Organizational skills
• Communication skills
• Interpersonal skills

Knowledge and Abilities

• Knowledge of the healthcare system in Saskatchewan.
• Can maintain confidentiality including confidential information with discretion.
•  Ability to work collegially, collaboratively and build positive relationships 
• Ability to demonstrate initiative, independent judgment & organizational skills
• Advance computer skills, including Microsoft Office (Excel, Word and Access).
• Commitment to a diverse, culturally competent, culturally safe work environment
• Ability to adapt to frequent change and work under pressure
• Makes judgements on the basis of critical thinking and problem solving criteria
• Ability to act independently/work independently/make decisions autonomously
• Knowledge in minute taking
• Demonstrates effective verbal and written communication skills.
• Ability to analyze and synthesize data.
•  Excellent proficiency in editing material for clarity, accuracy and conciseness
• Knowledge of First Nations and Metis history in Saskatchewan

Other Information

• For more information on the city of Moose Jaw please visit https://moosejaw.ca/