Executive Assistant to the Vice President of Community Engagement and Communications

Position #: 176429

Expected Start Date: April 21, 2025

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: Saskatoon

Department: Executive Director Office - Community & Foundation Relations

Type: Full-time regular

FTE: 1

Shift Information: Days

Hours of Work: shifts of hours per 1 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Job Description: The Executive Assistant is directly accountable to the Vice President of the Saskatchewan Health Authority (SHA) and provides executive and project support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining the office of the Vice President. The Executive Assistant also serves as a liaison to the portfolio, Senior Leadership Team and the office of the Chief Executive Office team. This position ensures that processes are in place to support the efficient and effective operation of the Vice Executive Office, through accurate, timely and efficient execution of administrative support functions. The incumbent works closely, in a collaborative and co-operative manner, with members of senior management team to assist in accomplishing the provincial health objectives. This position will research, analyze and develop policies, briefings and proposals as required. Collaboration, coordination, project management/organizational and communication is key to this role.

Human Resources Exemption: No

Experience:

• 3-5 years of experience working in a senior administrative assistant-type role
• Supervisory experience

Licenses:

• Valid Class 5 driver's license

Other Education & Training:

• Undergraduate degree or an equivalent combination of education and experience
• Licensed, and in good standing, with regulatory body, if applicable

Competencies:

• Advanced decision making skills
• Advanced computer skills
• Advanced organizational skills
• Advanced interpersonal skills
• Advanced communication skills
• Advanced planning skills

Knowledge & Abilities:

• Knowledge in minute taking
• Ability to be self-directed, creative, collaborative and to have sound judgement
• Ability to work collegially, collaboratively and build positive relationships 
• Excellent proficiency in editing material for clarity, accuracy and conciseness
• Ability to adapt to changing conditions
• Commitment to quality, safety, and improvement striving towards zero harm
• Commitment to a diverse, representative workforce and cultural safety
• Ability to recognize and maintain confidential information
• Advance computer skills, including Microsoft Office (Excel, Word and Access).

Other Information:

• For more information on the city of Saskatoon please visit https://www.saskatoon.ca/
• Job Description under review