Executive Assistant, Executive Vice President

Humber River Health. Lighting New Ways In Healthcare.

Since opening our doors in 2015 as North America’s first fully digital hospital and we remain unwavering in our belief that we can change the hospital where we work, the community where we live, and the world of healthcare beyond our borders. Serving a community of 850,000 residents in North West Toronto, Equity Inclusivity and active participation in the North West Toronto Ontario Health Team are key initiatives important to our Team.  At Humber River Health, we use a custom combination of technology and clinical expertise to rebuild elements of care. We make technology work for staff and physicians; giving them more time to spend with patients, to eliminate inefficiencies, and to reduce the chance of errors. Humber River Health is formally affiliated with both the University of Toronto and Queen’s University and committed to becoming a community academic hospital. Clinical Excellence, Optimizing Care through Technology and Community Connection frame our Research Strategy.   

At Humber River Health, we’re not hoping for a renaissance, we are making it happen. As part of our dynamic team, you can lead the way, as we continue our journey towards high reliability care!

We currently have an exciting opportunity for a Full-Time Executive Assistant to support our Executive Vice President & Chief of Clinical Programs and Vice President of Human Resources.

Location:  Wilson Site - This is an onsite position.

Position Summary:

The Executive Assistant will provide wide range of administrative and operational support for day-to-day operations and projects in two assigned portfolio including Executive Vice President & Chief of Clinical Programs and Vice President of Human Resources. The Executive Assistant holds a trusted position in the administration office exercising confidentiality in the management and release of all information. This role may be required to provide additional support for other executive portfolios as required.

Key Responsibilities:

• Provide primary administrative and project support to Executive Vice President & Chief of Clinical Programs and Vice President of Human Resources and secondary administrative and project support to assigned staff within the executive’s reporting structures; track event, project and report due dates to ensure deliverables are met
• Act as the assigned office’s first point of contact for internal and external contacts to facilitate smooth, effective, and accurate information flows; balance priorities; respond to issues brought forward by staff, patients, patient families, volunteers, etc.; de-escalate complaints and refer to leadership staff for resolution
• Draft and prepare correspondences for various audiences, including the Board of Governors (e.g. memorandums, contracts, policies, reports and presentations); assist in the coordination and compilation of packages for board meetings; monitor accuracy of materials content
• Calendar management and scheduling
• Develop and maintain organized filing systems; maintain records; locate files, documents, and other information
• Other duties as required

Qualifications:

• Bachelor’s Degree in Business Administration, Health Informatics or related discipline
• 5 years of experience providing administrative support to senior leaders or executives
• Experience supporting internal and external meetings; Board of Directors, Regional tables, etc.
• Experience in complex calendar management, drafting correspondences, recording minutes, project coordination and preparing reports
• Proficient with MS 365 and virtual meeting platforms
• Demonstrates high level of prioritization and organizational skills
• Demonstrates ability to independently problem solve in a tactful and diplomatic way

Why choose Humber River Health?

At Humber River Health, our staff, physicians, and volunteers are lighting new ways in healthcare. We are proud to be recognized as a part of Greater Toronto’s Top Employers by Mediacorp Canada Inc. We support employees by providing evidence-based leadership and cultivating a culture that consistently wows as a Huron Consulting hospital. We are a member of the Toronto Academic Health Science Network (TAHSN) and are deeply involved in research and academic collaboration. We are dedicated to high-quality patient care and demonstrate our values of compassion, professionalism, and

 respect.

Attracting and retaining a workforce that represents the diverse communities surrounding Humber River Health, is a priority.  We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identity as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ.

Applicants will not be discriminated against on the basis of race, creed, sex, sexual orientation, gender identity or expression, age, religion, disability, medical condition, or any protected category prohibited by the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.

Accommodations are available throughout the recruitment process as well as during employment at Humber River Health. Please direct any accommodation requests to our recruitment team.