Administrative Assistant, Facilities

Description

Job Summary:

Responsibilities:

• Assist with the coordination of weekly, monthly and seasonal facility maintenance tasks
• Participate in weekly office inspections and work with facility management to address deficiencies
• Responds to urgent/unplanned maintenance, coordinate service calls and liaise with service providers / subcontractors
• Process all work requests in facility tracking system including receiving work order requests, creating tickets, assigning tasks and closing out items as completed.
• Provides reporting on the status of open and closed work orders
• Assisting with the administration of the space management program for your location(s) and coordinating the facility maintenance tasks lists
• Be fully conversant with all corporate and site-specific safety, emergency, and security procedures
• Participates on emergency preparedness planning team
• Liaise with Office Services to provide support for internal employee focused events including but not limited to the annual Employee Giving Campaign

Qualifications:

• A minimum of two years of experience working in an administration capacity
• Previous experience in a customer service role
• Previous experience in a busy, professional office environment
• Advanced proficiency with MS Office suite applications and an aptitude for learning various computer systems
• A strong ability to manage multiple tasks and set priorities in a fast-paced environment
• Effective problem-solving skills, with the ability to identify problems and generate solutions
• Must have good organizational skills and be detailed oriented
• Must demonstrate a clear understanding of deadlines and expectations
• Ability to operate in a team-oriented work environment
• Self-motivated with the ability to take the initiative to liaise with other departments and/or external sources
• Excellent customer service focus, with an ability to work collaboratively with others
• Exceptional communication skills both verbally and written

Working Conditions:

• Office based role

Additional Information:

Company Description

The Ledcor Group of Companies is one of North America’s most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.

But when you work for Ledcor, your experience will go far beyond the project. Do you want a career that means more? Join our True Blue team now!

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page. Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email.

7008 Roper Road NW, Edmonton, AB