Executive Assistant - (20 month contract)

Referred applicants should not apply directly to this role.

All referred applicants must first be submitted through Workday by a current Loblaw Colleague.

Come make your difference in communities across Canada, where authenticity, trust and making connections is valued - as we shape the future of Canadian retail, together. Our unique position as one of the country's largest employers, coupled with our commitment to positively impact the lives of all Canadians, provides our colleagues a range of opportunities and experiences to help Canadians Live Life Well®.

At Loblaw Companies Limited, we succeed through collaboration and commitment and set a high bar for ourselves and those around us. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong.

We seek a dynamic and motivated Executive Assistant to provide professional support to our Vice Presidents at the Brampton office. In this role, you will play a key part in assisting with the execution of programs, presentations, and initiatives that contribute to the company’s growth, while managing and coordinating a diverse range of tasks for the team. With exceptional communication, negotiation, and influencing skills, you will represent the team with professionalism and efficiency, both internally and externally, while working with a variety of stakeholders.

• Provide comprehensive administrative assistance to Vice Presidents, managing daily schedules, appointments, and travel arrangements (local, national, and international as needed).
• Oversee the preparation, tracking, and completion of various requests and paperwork, including expense reports, while handling correspondence and emails.
• Compile, design, and review materials for PowerPoint presentations.
• Organize, plan, and coordinate meetings, seminars, and conferences, ensuring all necessary materials and catering are arranged.
• Act as a liaison between internal and external stakeholders at all levels, following up and ensuring smooth communication.
• Use sound judgment to screen, prioritize, and respond to incoming calls, emails, and inquiries.
• Engage with senior executives and their assistants across the organization with professionalism and confidentiality.
• Coordinate and manage client events, workshops, team meetings, and training sessions.
• Facilitate new hire setups, internal transfers, and terminations.
• Continuously seek ways to improve the department's administrative processes and adopt a mindset focused on efficiency and growth.
• Prepare and reconcile expense reports, credit card statements, and reimbursements.

• Minimum of 5 years of experience in administrative roles supporting executives.
• Previous experience in a large corporate environment is preferred.
• Proficient in Microsoft Office Suite, particularly Outlook, Excel, Word, and PowerPoint.
• Strong interpersonal, organizational, and communication skills (both written and verbal), with the ability to manage multiple tasks in a fast-paced environment and adapt to change.
• Self-motivated and able to work independently with minimal supervision.
• Excellent judgment and problem-solving abilities.
• Professionalism and the ability to interact effectively with all levels of the organization as well as external contacts.
• Proven ability to manage multiple priorities in a fast-paced setting.
• Familiarity with business, personal, and social etiquette.
• Polished and professional demeanor.

Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to sustainability and social impact is based on three pillars - Environment, Sourcing and Community - and we are constantly looking for ways to demonstrate leadership in these important areas. Our CORE Values - Care, Ownership, Respect and Excellence - guide all our decision-making and come to life through our Blue Culture. We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits - these are some of the many reasons why we are one of Canada’s Top Employers, Canada’s Best Diversity Employers, Canada’s Greenest Employers & Canada’s Top Employers for Young People.

If you are unsure whether your experience matches every requirement above, we encourage you to apply anyway. We are looking for varied perspectives which include diverse experiences that we can add to our team.

We have a long-standing focus on diversity, equity and inclusion because we know it will make our company a better place to work and shop. We are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Please Note:
Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.