Administrative Assistant

Administrative Assistant / Receptionist 

We continue to grow without sacrificing our quality and integrity, and are dedicate to building great things - solid teams, amazing projects, and lasting relationships.  As we continue to win new work in all areas of the company we are looking for great people like you join our team!

The successful candidate will provide support to the Regional Manager and Director of Operations, as well as office staff. The Administrative Assistant assumes a wide range of responsibilities including, but not limited to:

• Reporting directly to the Director of Operations the Administrative Assistant will take a lead role in managing and maintaining the administrative functions and activities in the office and to create a well organised and efficient work environment.
• Assist the Director of Operations with travel planning, calendar and schedule, administrative support and expenses.
• Support project teams with administration including filing, assembling documents, record keeping and meeting minutes.
• Assist and support office and project teams in setting up general meetings, office events, social events and regular co-ordination meetings.
• Maintain office and lunch-room supplies as well as telephones, printers and copiers.
• Create and maintain new project files for office & field as well as setup new project binders.
• Participate and lead the administrative in office process to on-board new team members and supporting HR at a regional level with staffing changes and movements.
• Managing and coordinating the on site and off-site storage and document archives.
• Managing and coordinating the local office lease and liaising with property manager in issues related to the office space.
• Assist in the preparation and assembly of pre-qualification response and proposal documents.
• Assist in preparation and assembly of Project Operations & Maintenance Manuals.
• Professionally answer all incoming calls; greet all visitors in a friendly and professional manner.
• Distribute daily mail, receive and process all courier packages in a timely manner.
• Ship all packages by courier using appropriate courier service. 
• Knowledge of WorkSafeBC and safety an asset
• Let us know what makes you stand out!

This role will require: 

• Minimum 5 years office experience or 3 years in the construction industry.
• Proficient in MS Office and Windows-based computer applications (Word, Excel, Outlook, etc.).
• Very detail oriented and ability to work and think independently and in a team.
• Excellent organizational and co-ordination skills with the ability to effectively manage time, priorities and multiple tasks.
• Valid driver's license.

We want an individual who will embody Maple Reinders core values of

• People - Supporting our people to thrive.
• Integrity - Doing the right thing without compromise.
• Relationships - Building trust with clients & partners.
• Stewardship - Caring for communities & the environment.
• Ingenuity - Embracing challenges. Encouraging ideas. Engineering solutions. 

We are prepared to invest in you! Our employees experience training through lunch and learn sessions and encouraging professional development.   Maple Reinders has received a number of awards in our 55 year history for our quality work as well as awards for being one of Canada's Best Managed Companies.

If you would like to be part of our continued success, please submit your resume and cover letter.

Benefits (Full-Time Salary)

• Competitive Salaries
• Weekly Pay
• Group Health Insurance Plan (Extended Medical, Dental & Health Care Spending Account)
• Registered Retirement Savings Plan (Employer Matching)
• Regular Performance Reviews & Yearly Salary Review
• Life Insurance and LTD Group Insurance
• Short-Term & Long-Term Disability Coverage
• Discretionary Bonuses & Profit Sharing
• Reward System (Maple Points)
• Discount Programs & Memberships
• Employee Assistance Program
• Growth Opportunities
• On-Site Parking
• On-Site Gym Facility

Salary Range: $65,000/Year - $75,000/Year (Depending on Experience)

Thank you for your interest in a career with Maple Reinders. Only those selected for an interview will be contacted.

Maple Reinders is an equal opportunity employer and supports employment equity and diversity in the workplace. We encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, and others who reflect our ever-changing workplace. Upon request, Maple Reinders accommodates candidates with disabilities throughout the hiring process.