HUB Administrative Assistant

The Ontario Clean Water Agency (OCWA) believes in Our Communities, Our Environment and Our People. As a trusted partner to municipalities, First Nations communities, businesses, governments and institutions across Ontario, we provide our clients with total solutions in water and wastewater. We are dedicated to working closely with our clients to help them build healthy sustainable communities and organizations and provide safe and reliable drinking water to thousands of Ontarians each day.

Become a Hub Administrative Assistant with OCWA today!

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?In this role, you will provide administrative assistance in support of all activities required for the First Nations Region. This will include assisting the Managers by producing correspondence/reports, receiving inquiries, arranging meetings, maintaining databases/filing systems, coordinating information, purchasing/accounts payable, following up with suppliers, correcting discrepancies, accounts receivable, monitoring/processing documentation; attendance, payroll and human resources support. We are looking for individuals dedicated to equity and a strong understanding of Indigenous peoples and cultures.

How do I qualify?Knowledge

• Knowledge of Ontario's Indigenous peoples, culture, governance, community perspectives and political dynamics, to work effectively with a team focused on Indigenous Relations and to contribute to regional goals and initiatives.
  
• Excellent knowledge of office administration, procedures and processes.
  
• Demonstrated knowledge of administrative practices, policies and procedures related to purchasing (including general accounting principles) accounts payable, Attendance Clerks/Coordinator (ACC) attendance, and payroll.
  
• Excellent knowledge of computers; ability to use word processing, spreadsheet and software (e.g. GP Dynamics, Microsoft Outlook, Word, Excel, Power Point, Lotus Notes, WIN, Internet).
  
• Knowledge of general financial and accounting principles; accounts receivable, reconciliations and budget forecasts.
  
• Knowledge of business processes to assist in the preparation of financial analysis and overall strategic business planning within the clusters and the Region.

Skills and abilities include

• Excellent planning, time management and organizational skills
  
• Excellent oral communication and customer service skills to liaise with clients, vendors/suppliers to respond to inquiries.
  
• Good written communication skills to prepare routine correspondence, meeting minutes and various documents.
  
• Good analytical and evaluation skills to analyze data and prepare reports/summaries
  
• Excellent problem solving skills to support the analysis of financial reports and data for operational planning and budgets.
  
• Good research skills to gather data from a variety of sources to explain expenditure and budget discrepancies.
  
• Ability to work independently and in a team oriented environment.
  
• Ability to travel within the region as needed.

What's in it for you?

• Flexible learning and development opportunities.
  
• Opportunities for career advancement and specialization with the largest provider of water and wastewater services in Ontario.
  
• Work with the partner of choice for more communities than any other water and wastewater service organization in Ontario for over 30 years.
  
• Work with an organization committed to innovation and advanced technology.
  
• A defined benefit pension plan; Comprehensive Health Plan; Life and Disability Insurance.
  
• Maternity and parental leave top-up benefits including for adoptive parents.

Ontario Clean Water Agency is an inclusive employer.We will accommodate your needs under the Ontario Human Rights Code

The Ontario Clean Water Agency is an agency of the Province of Ontario, reporting to the Ministry of the Environment, Conservation and Parks. In 2023, OCWA staff treat water and wastewater, and provide other technical services for 318 clients in the province including 169 municipalities, 16 First Nations, 108 commercial and industrial clients and 25 government and institutional clients. Municipal clients range in size from populations as large as 1.5 million in the Region of Peel to as small as 2,400 in Moose Factory. This broad scope of experience ensures OCWA has the expertise to solve any issues that may arise, in any size or type of treatment process in the province. Our Agency has grown its municipal client base every year over the past 30 years is proof of this value. We continue to focus on our people and strategies to attract and retain competent staff.

Note: Thank you for your interest, we will contact you only if we choose you for further screening or an interview.

Additional Information:

Note:

• T-AQ-224703/24

Collection of Information

Your personal information is being collected and will be used to determine your qualifications for employment with the Ontario Public Service, and for recruitment modernization initiatives. OPS Careers is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25 and this collection of personal information is necessary to the proper administration of OPS Careers.

Please do not provide more personal information than what is asked of you. For example, do not include your social insurance number, photograph, or banking information, etc. with your application. We strongly encourage you not to provide us with information beyond that which is requested in the job posting.

If you have any questions about the collection, use, disclosure, or retention of your personal information, please contact us.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Tuesday, December 31, 2024 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.

Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca