Description
Education Centre
Company Overview
As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 28,000 students from Kindergarten to Grade 12 in 52 schools to ensure they learn, belong and succeed.
RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuut’ina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Métis Nation of Alberta Region 3.
Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.
The Opportunity
RVS invites applications for a full-time (35 hrs/wk) Team Lead of Office Services & Executive Assistant to the Superintendent position starting August 19, 2024. The Team lead of Office Services & Executive Assistant to the Superintendent performs a variety of administrative duties while coordinating the efficient operation of the Office of the Superintendent and Office Services department. The Team Lead of Office Services & Executive Assistant to the Superintendent makes decisions in accordance with prescribed procedures and practices of the organization, manages changing priorities, maintains confidentiality, and acts with diplomacy and tact. Additionally, the Team Lead of Office Services & Executive Assistant to the Superintendent supervises staff in the Office Services department and provides significant administrative support to the Board of Trustees. The location of this position will be at the Education Centre in Airdrie, Alberta.
Responsibilities Include
Provides confidential administrative support to the Superintendent including coordinating and
supporting meetings, coordinating internal/external communication, preparing presentations,
correspondence, reports, and formal documents
Assumes primary responsibility to inform the Superintendent of the need for departmental
communications
Responds to significant inquiries and concerns in a timely manner, redirecting as appropriate
Applies calm, respectful, and caring approach towards challenging situations and informs the
Superintendent accordingly
Supports the day-to-day administrative functions of the Board including creating Board meeting/
committee meeting packages and recording minutes of board and committee meetings
Prepares and conducts presentations on a regular basis
Anticipates and plans for major changes impacting the department/division
Coordinates the day-to-day operations of the Office Services department, including scheduling,
supervision, professional development and evaluation of Office Services employees
Overseeing the coordination of functions hosted at the Education Centre
Maintains division administrative procedures and forms
Performs day to day financial approvals and coding, and monitors Superintendent department
budget and resources during the operational year
Develops and monitors the Office Services budget
Conducts and/or coordinates research, analysis, and synthesis of data to inform decision making
Education/Experience
Bachelor's degree in business administration, Management or related field
Minimum five years’ experience supporting an executive level professional preferably in public
sector
Minimum 3-5 years’ Supervisor/Team Lead experience
Previous experience managing an operational budget
Previous experience in a school division would be considered an asset
Rocky View Schools Benefits
6 weeks Vacation pro-rated based on start date
8 Earned Days pro-rated based on start date
Hybrid (one day a week, working remotely) with Supervisor approval
Flex Benefits Plan (Extended health, Dental, Wellness/Health Care Spending Account, Tax Free Savings Account and Registered Retirement Savings Plan)
Defined Pension Plan
Professional development and training opportunities
Free parking
Pre-Employment Requirements
The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment
Proof of qualifications/education as required by the position
Open to: Internal and External applicants
Salary: $84,150 to $89,250 per year
How to Apply
We request all applications be placed through http://rockyview.simplication.com/. Applications must include your cover letter, resume and contact information of three professional references.
Quote Job Code #3778855
Closing Date: On or before July 3, 2024 by 4:30 PM MST. Interviews will take place July 16, 2024.
Rocky View Schools
Human Resources
https://www.rockyview.ab.ca/careers/current_opportunities
We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.
