Description
Company Overview
As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 28,600 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.
RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuut’ina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.
Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.
The Opportunity
RVS invites applications for a temporary, full-time (35 hrs/wk) Administrative Assistant II - School position at W.H. Croxford High School starting immediately until June 27, 2025. W.H. Croxford High School is located in the City of Airdrie, and serves students from grades 9-12. For more information on the school, please visit the RVS website https://whcroxford.rockyview.ab.ca/.
The Administrative Assistant II - School is responsible for a variety of office administration and clerical duties to support school staff, students, parents, and community members across Rocky View Schools (RVS). Reporting to the Principal, the Administrative Assistant II - School provides excellent service to callers and visitors, maintains accurate student records, supports the schedules of the school administrators, and provides administrative support as assigned.
Responsibilities Include
Maintains student permanent records, school records, student enrolments, attendance, and month-end reports using various data management programs in a confidential manner
Creates a variety of written documents in a professional manner as required
Schedules appointments, books meeting rooms, and communicates with participants in a timely manner as required
Assists with orientation of new school staff
Organizes and facilitates school announcements
Provides excellent service to school staff, students and the public, including answering and
directing phone calls in a courteous and professional manner
Greets substitute teachers and substitute support staff and provides necessary resources
Prepares, distributes, collects, and categorizes various school forms
Accepts, distributes and expedites mail, couriered and delivered items
Collaborates with team members to identify efficient work flow in the school office
Completes a variety of clerical duties in a fast-paced work environment by assigned
deadlines
Supervises students in the infirmary
Supports the financial duties, and other administrative tasks as required
Supports the administration of the community rental of the school/facility as required
Education/Experience
Certificate or diploma in office management, business administration, or a related field
Two or more years’ experience in an administrative assistant role in an office environment
Previous experience with customer service in a fast-paced environment
Previous experience within a school division and/or with Student Information Records Systems is considered an asset
An equivalent combination of Education and Experience may be considered
Knowledge and Skills
Outstanding communication and customer service skills
Highly effective organizational and prioritization skills
Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner
Ability to successfully work in a team environment as well as independently with minimal supervision
Ability to think critically and deal with changing priorities in a fast-paced environment
Proficient in Microsoft Office Suite and web-based applications
Rocky View Schools Benefits
6% vacation pay
As this is a temporary position there is no employer paid sick time, pension, or benefits
Rocky View School employees who are ineligible for employer paid benefits may access the supplemental benefits package at their own cost
Professional development and training opportunities
Defined Benefit Pension Plan
Free parking
Pre-Employment Requirements
In order to be selected as a candidate for an interview, candidates must submit proof of qualifications/education as required by the position
The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment
Open to: Internal and External applicants
Salary: $23.17 - $28.15 per hour (effective Dec.2/24 this position will have a 3% wage increase per the terms of employment).
How to Apply
We request all applications be placed through http://rockyview.simplication.com/. Applications must include your cover letter, resume, proof of qualifications and contact information of three professional references.
Quote Job Code#: 3859045
Closing Date: On or before November 13, 2024 by 4:30 pm
Rocky View Schools
Human Resources
https://www.rockyview.ab.ca/careers/current_opportunities
We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.
