Senior Executive Assistant to the Vice President for a short term (3 month) coverage (Hybrid in Edmonton, AB).

Our client is seeking a Senior Executive Assistant to the Vice President for a short term (3 month) coverage (Hybrid in Edmonton, AB).

Note: Out of town candidates will not be considered unless you are planning a relocation to Edmonton, AB.

Responsibilities

• Delivers coordinated management and administrative leadership of a variety of complex functions.
• Provides confidential administrative assistance to the VP for daily activities such as: communications (email, mail, visitors and calls), correspondence (emails, briefing notes, reports and presentation materials), calendar management and scheduling, travel arrangements and coordination with internal and external stakeholders.
• Supports the VP’s participation in internal and external committees and meetings by providing related logistics, documentation, preparation and follow up.
• Coordinates appropriate representation at meetings in the VP’s absence.
• Records pertinent information at meetings and tracks and conducts follow-up on action items where required.
• Maintains and assists in the updating of policies for the IS&T and HR areas.
• Prepares presentations, reports and other materials for internal and external audiences (e.g. presentations to the Executive Team or the corporate Board, weekly status reports from those reporting to the VP, meeting agendas and other requirements).
• May need to provide coverage for other EAs in their absence
• Undertakes specific assignments by collecting, researching, analyzing and assembling relevant data, and preparing reports.
• Liaises with clients and staff at various levels across the corporation on behalf of the VP to achieve divisional goals and strategic planning objectives.
• Ensures high quality documentation, oversees timelines, tracks work requirements and follows up to ensure that deliverables are met.
• Manages the administrative components relating to special events or activities of the IST division
• Upholds an effective, supportive and participative working environment.
• Support the SSBA to deliver key tasks during the assignment, including financial reporting, accruals, annual strategic communications, budget preparation, as well as Board of Directors information collection, review and dissemination
• Understanding of the impact of the applicable legislation on corporate obligations.
• Strong project and procedural management skills.
• Superior verbal and written communication skills.
• Excellent organizational and interpersonal skills.
• Good time management skills are crucial.
• Strong analytical, problem identification, critical thinking and problem-solving skills are vital.
• Sense of urgency is vital, with a proven ability to demonstrate tact and discretion in preparing, prioritizing, disclosing and handling information of a confidential, controversial and sensitive nature.
• Ability to be proactive, with confidence to make quick decisions without immediate supervision, while taking responsibility for their own actions.
• Knowledge and understanding of common corporate office policies and procedures.

Must Have

• 5+ years Administrative Support Experience
• 3+ years providing executive-level support
• Degree in Office Administration or related.
• Advanced working knowledge of Microsoft Office 365 (especially Teams, but also including Outlook, Word, Excel, PowerPoint, Forms)

Nice to Have

• Knowledge of pension legislation and policies