Senior Project Coordinator

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

The Senior Project Coordinator (PC) will work closely with the Corporate Real Estate internal or external Project Manager (PM) or Program Manager and other project stakeholders in the planning and delivery of a variety of projects both large and small. The PC is a partner in the successful delivery and tracking of Corporate Office and Financial Center renovation and new build projects across the CRE portfolio.

What will you do?

Reporting and document Management:

• Project set up in Project Management system.

• Manage storage of project artefacts.

• Prepare and issue project status reports and executive reports.

• Coordinate and attend project meetings, prepare agenda and capture minutes, risks, actions, issues and decisions (RAID).

• Coordinate and report on project close out activities ensuring control documents are collected and filed.

• Provide support on project procurement, financial accounting, reconciliations and cost management.

Project Coordination:

• Support the project team with various tasks to aid in the delivery of projects.

• Responsible for obtaining and tracking supplier quotations as required by PM. Issue, record and track purchase orders.

• Manage and follow up on invoices from suppliers.

• Manage smaller projects such as signage installation, carpet and paint refresh.

• Support the PM in the delivery of renovation projects which may include site checks, construction reviews, supplier install activities.

• Track project budgets and schedules as required for each project phase on assigned projects.

• When directed by PM, act as a liaison with the project contractor's consultants and suppliers to expedite work.

• Coordinate tender packages, receipt and award.

• Support the PM on project deficiency and warranty resolution as well as new Day 2 requests.

• Take an active role in the move management activities, including but not limited to creation of move packages, interface with Sun life employees in the support of move related activities, on site management during moves, which may include afterhours work.

What do you need to succeed?

• 5+ years’ experience in supporting Corporate Real Estate projects.

• Post Secondary Education or equivalent required.

• Strong organization and time management skills.

• Ability to manage multiple conflicting priorities.

• Experience with Commercial Real Estate Sector project management disciplines i.e.: relocation management, facility infrastructure, construction and renovation, furniture, engineering and consultants, etc.

• Creative problem-solving abilities.

• Ability to manage multiple assignments simultaneously and work well in a "matrix" organization.

• Ability to work with multiple Project Managers at any given time.

• Expertise in business software in particular Excel, Word, PowerPoint, Teams.

• Experience in managing project management tracking tools.

• Excellent written and oral communication skills including client facing skills.

Prefered skills:

• A university degree in Business, Project Management, Engineering, Architecture or Construction would be an asset.

• Accreditations in Project Management, LEED and/or wellness programs such as WELL, Fitwel, etc) would be an asset.

• Bilingualism (French/English) would be an asset.

What’s in it for you?

• A caring, supportive, and inclusive culture.

• Great Place to Work® award for Best Workplaces for #HybridWork

• Recognized as a 2024 Best Workplaces in Ontario by Great Place to Work® Canada.

• Canada Award for Excellence for Mental Health at Work.

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process or those needing job postings in an alternative format may e-mail a request to thebrightside@sunlife.com.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

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