Accounts Payable Clerk - Accounts Payable - Temporary Full-time 2024-10878

Sunnybrook Health Sciences Centre

Toronto, ON

Number of positions available : 1
Salary To be discussed
Contract job
Published on January 4th, 2025
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Starting date : 1 position to fill as soon as possible

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Description

Contract end date: 5/9/2025

Summary of Duties

Responsible for the complete Accounts Payable functions - processing of discount, non-purchase order/purchase order invoices, disbursement requisitions; non-employee expense claims for hospital and other entities vendors in multi-currency environment. Ensuring accuracy of tax codes, currency and completeness in accordance with the hospital policies and guidelines.
Perform Mass Upload using excel template to post non-PO invoices in the SAP financial system.
Resolution of IDOC issues that relates to EDI vendor invoices not posted in SAP.
Verification of invoices entered daily in the GEAC & SAP system that have been appropriately approved and processed in accordance with the hospital policies and guidelines.
Review, follow-up on outstanding invoices with Buyers, Receivers with Match Exceptions status and ensure issues identify are resolved for payment.
Submission of PO and non-PO invoices for approval via the Adobesign software for sign-off by department managers.
Printing of invoices received daily from suppliers and internal clients for processing.
Sorting, opening, date stamp and distribution of daily incoming departmental mail.
Communicate effectively with internal, external clients in a timely manner.
Issuance of stop payment on outstanding cheques issued in accordance with departmental practice and guidelines.
Completion of MMC vendor creation and maintenance form (trade/non-trade) in accordance with department procedure, ensuring due diligence have been performed prior to creation of vendor; documentation to support banking information; verify HST # and DUNS number
Creation of vendors numbers for employees and physicians.
Coordinate the reconciliation of the GRIR monthly vendor accounts Payable sub-ledger and resolve reconciling items as necessary.
Analyzed and reconciled vendor statements to clear overdue invoices and credit balances.
Assist with monthly period/year-end activities.
Assist with other related tasks to support team.

Requirements

College Degree in accounting or college diploma with two years of relevant accounting experience.
Excellent knowledge of 2-5 years Accounts Payable SAP experience - mandatory.
Excellent knowledge of 2-5 years Purchasing/Logistics in SAP experience as it relates to Accounts Payable - mandatory.
Proficiency in Microsoft Word and Excel.
Must have the ability to type 45-60 WPM with accuracy.
Strong organizational and problem solving skills and ability to meet deadlines.
Strong attention to detail and ability to handle high work volumes with accuracy.
Demonstrate strong customer service skills.
Excellent verbal and written communications skills.
Excellent interpersonal skills and ability to work with multiple teams
Excellent work ethic with ability to maintain confidentiality.
Ability to work independently with minimal supervision.
Willingness to work flexible hours, especially during period ends, and audit preparation periods.
Evidence of good attendance, good performance history and discipline-free record required