Payroll Specialist, Payroll Department

Across our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada’s most vibrant and diverse communities. We are home to North America’s largest nephrology program, as well as the designated cardiac care and spine centre for Scarborough and surrounding communities to the east. We are proud to be a community-affiliated teaching site for the University of Toronto and partner with a number of other universities and colleges, helping to train the next generation of health care professionals. SHN is the recipient of the Excellence in Diversity and Inclusion Award, from the Canadian College of Health Leaders, for our work led by the Organizational Development and Diversity Department on our Leading edge Communities of Inclusion, Inclusion Calendar and our innovative Health Equity Certificate programs. We are also proud to be named Canada’s Most Admired Corporate Cultures for 2023! Learn more at shn.ca

Job Description:

Reporting to the Payroll Manager, you will have responsibility in both supporting the Payroll Department’s biweekly payroll processing and a variety of financial analysis’ including but not limited to account reconciliation.

Key Responsibilities

• Complete payroll related transactions and audit each pay cycle, ensuring data accuracy, timeliness, and compliance with legislation and company policies.
• Identify and collect the required information to support the day-to-day delivery of transactions and services, such as new hires, terminations, leaves, STD (short- term disability), maternity and parental leaves, ROE’s, special payments, etc.
• Perform all payroll processing, and provide support for year- end reconciliations and T4, T4A, T2200 and PIER reports.
• Investigate problems relating to employee’s direct deposits, requests cancellations, recalls payments, and initiate requests for off-cycle payments.
• Interpret and triage employee inquiries (pay, benefits, pension) and communicate details of HR programs in an effective manner.
• Have expert-level knowledge of organizational-level policies impacting payroll and provide advice, recommendations, and analysis on a full range of payroll topics with specific focus on payroll processing, pension and benefits activities and deliverables.
• Understanding of Collective Bargaining Agreements (CBA) while working closely with the Labour Relations team to ensure employees are accurately paid.
• Respond to payroll, pension and benefit related inquiries from employees and to external inquiries.
• Prepare and analyze payroll reports.
• Monitor benefit arrears and continuation/termination of benefits.
• Liaise with Finance, HR, Service Canada, HOOPP (pension), unions as required.
• Collaborate and provide input on process improvements to maximize operational efficiency in a system of continual improvement.
• Actively define operational requirements, conduct unit testing, regression and parallel testing, validate data, and support impacted employees in terms of change management for new system configurations.
• Prepare ongoing audit or testing requirements responses.
• Assist in payroll account reconciliations.
• Investigate and resolve payroll discrepancies.
• Administer the internal controls designed to prevent and detect fraudulent activity.
• Report any actual, alleged or suspected fraud in accordance with procedures
• Identify and report any perceived gaps in internal controls to management.
• Ad- hoc duties as required.

Qualifications

Education and Experience

• Bachelor’s degree program in related field i.e., Finance or Business Administration
• National Payroll Institute (Payroll Compliance Practitioner - PCP) certification required and stays up to date with rules, regulations and guidelines related to payroll and tax legislation.
• Payroll experience for large organizations (5,000 + employees) with multiple payrolls. 3-5 years of relevant experience in Payroll in healthcare or similar environments.
• 3-5 years of relevant experience in accounting in healthcare or similar environments.
• Proficiency using payroll systems such as Workday Enterprise Resource Planning system is preferred.
• Proficiency using accounting systems such as SAP is preferred.
• Proficiency using time tracking systems such as UKG is preferred.
• Experience with unionized populations.
• Experience and knowledge with Healthcare of Ontario Pension Plan (HOOPP) policies, rules, and regulations.
• Experience identifying and implementing best practices

Knowledge and Skills

• Clear understanding of payroll legislative requirements and Year End processes.
• Up-to-date knowledge of payroll and employment legislation to ensure regulatory compliance.
• Strong attention to detail, issue resolution and analytical skills.
• Ability to work independently and within a team.
• Effective relationship building and stakeholder management skills.
• Motivated to work in a fast-paced environment, to move initiatives forward to resolution
• Ability to meet timelines and to handle multiple demands simultaneously.
• Intermediate skills in Microsoft Word, Excel, and Outlook.
• High standards of ethics and confidentiality when handling sensitive information.
• Demonstrated commitment to client service.

Accommodation and Diversity Statement:
Scarborough Health Network (SHN) embraces and celebrates our community’s unique multicultural heritage and diversity. SHN is an equal opportunity employer, dedicated to a culture of inclusiveness and diversity reflecting our diverse patients, staff and community alike.
We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, nation of origin, genetics, disability, age, veteran status, marital or family status, belief system, or other factors related to one’s personal identity and/or values.
We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

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