Administrative Coordinator, Dvm Program

Department: OVC-Office of the Dean
Position covered by the Collective Agreement with USW Local 4120

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.

SuccessFactors: Career Opportunities (sapsf.com)

General Purpose

The Ontario Veterinary College (OVC) is Canada’s #1 veterinary school and the academic home of the Doctor of Veterinary Medicine (DVM) program at the University of Guelph. The four-year DVM program enrolls approximately 140 students each year. Over 120 faculty members, staff veterinarians, Doctor of Veterinary Science students, interns, and veterinary technicians participate in the delivery of the program.

The Administrative Coordinator, Doctor of Veterinary Medicine (ACDVM) is a dynamic and fast paced position that would be well suited to a person who is passionate about continuous improvement of the student experience and enjoys daily interactions with a variety of stakeholders. Reporting to the Senior Manager, Student Experience, the ACDVM is the first point of contact for DVM students, the ACDVM provides administrative support for both the academic and student life aspects of the DVM program. The ACDVM is one of three staff members who support the Associate Dean Students and Academic, to advance the academic, professional, and personal development of students in the DVM program.

Duties and Responsibilities

• Assist with the preparation of complex and interdependent DVM schedules that are dependent on student enrolment and information provided by rotation coordinators and instructors

• Monitor and approve changes to the Phase 4 schedules to ensure students fulfill their requirements to graduate

• Setup the automatic delivery of evaluations and forms associated with Phase 4 rotations

• Manage multiple organizational email accounts which have been set up to handle requests for support, information, documents, data etc.

• Assist with documentation and maintenance of Standard Operating Procedures for the DVM program

Requirements

• One year of community college in a business program such as Office Administration or Business Administration.
• 18 months of related administrative support experience, or an equivalent combination of education and experience.
• Experience within a post-secondary academic environment, managing complex academic schedules is preferred.
• Ability to demonstrate proficiency with computers, including advanced use of MS Office (Word, Excel, Access, SharePoint) software; previous experience scheduling (knowledge of Colleague, eMedley, enCampus, infoSilem or other student information systems is an asset) and the ability to work independently and as part of a team. Excellent critical thinking, problem solving, and communication skills are required, as well as demonstrated high performance in a client service-oriented environment and the ability to maintain professionalism, confidentiality and security when working with private student and institutional data.

All members of OVC Integrated College Services work within an environment of continuous improvement and quality service provision.

This position may be suited to a telework arrangement of 2 days remote per week, upon successful completion of the probationary period.

To apply for this position please submit a cover letter and resume that clearly demonstrates how you meet the educational, experience, and skill requirements for this position.

Employee Type: Regular
Position Number: 10206006
Classification: USW, Local 4120 Salary: Band 4
USW Local 4120 Wage Grid

*Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 10/04/2024
Closing Date: 10/11/2024