Office Supervisor (F)

Office Supervisor (F) Galt Collegiate Institute Educational Services Applicants will be considered in the following order: 1) Qualified permanent ESS/OSSTF Bargaining Unit employees. 2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees. 3) Qualified external applicants (includes employees from other Bargaining Units)   Reporting to the Principal, this position will be responsible for the management of the school office and supervision of the workflow of the secretarial staff.  The successful applicant for this  Educational Support Staff position, Level F, will be working 35 hours per week, 12 months per year, effective as soon as possible. Responsibilities Supervise and coordinate administrative functions performed by support staff within the main office, counseling office, student activities, library, or other assigned areas; Promote and maintain effective relations between teachers and support staff; Promote and maintain efficient office procedures and record keeping; Coordinate September Start Up and Semester Switch over; Supervise the compiling of school reports; staffing and enrolment statistics; monthly enrolment reports; prepare, check and approve timesheets and other school data; Update school Website, Staff Handbook, Co-ordinate Examinations, EQAO Literacy, Timetabling, Commencement,  Parents Night; Receive and initiate communication at the school; Liaise with other schools and the Education Centre; Support the vision, philosophy and procedures of the school; and  Other duties as assigned by the school administration. Qualifications A Secondary School Graduation Diploma is required; Experience using the Apsen Student Information System and applying this knowledge to record keeping and maintaining data integrity is required; Extensive experience with Aspen, MS Word, MS Excel, MS Office, Word Press and BAS, GAFE, Windows computer environment, and School Connect is required; Extensive knowledge with School Day; Experience with OnSIS is required; Excellent interpersonal skills with students, teachers and the public; Excellent organizational and time management skills; Ability to complete assigned duties with minimal supervision; Ability to communicate effectively in both oral and written form; Ability to exercise high level of confidentiality and discretion; Ability to work collaboratively as a member of the administrative team of the school; and Previous work experience in a secondary school office is required.   Applicant Self-Identification Questions The information collected in Apply to Education is used to monitor WRDSBs progress toward our equity goals including our commitment to diversity in WRDSB recruitment and hiring practices.  We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system (Policy 1014_- Privacy Protection and Access to Information). Information is collected pursuant to Ontarios Education Equity Action Plan (Ministry of Education), PPM 165 and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). Access to this information is restricted to specific individuals in Human Resources. Access, use and disclosure of the data is governed by MFIPPA and ethical research practices. Applicant Self-Identification data will be attached to your Apply to Education applicant profile as long as you are employed with the WRDSB.  If you prefer not to answer any of the Self Identification questions, you can select prefer not to answer. This in no way affects your application or the applicant selection process. If you have questions or concerns about this please contact humanresources@wrdsb.ca. The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and well-being of our students and who demonstrate a commitment to equity and inclusion in the classroom. We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to: First Nations, Métis and Inuit peoples, and all other Indigenous peoples; members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin; persons with visible and/or invisible (physical and/or mental) disabilities; and persons of marginalized sexual orientations, gender identities, and gender expressions. We will make any appropriate accommodation based on any of the human rights protected grounds, to support candidate participation in the hiring process. Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities. While we appreciate all applications, only those selected for an interview will be contacted. No phone calls please.