Executive Assistant

As the senior administrative employee within the portfolio, the Executive Assistant:

• Provides administrative support within the Health System Integration and Quality, Chief Nursing Officer (CNO) and Chief Medical Officer (CMO).
• Organizes and prioritizes independently, the secretarial/administrative activities for the CMO and CNO and ensures that all work is completed within established timeframes.
• Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, from dictaphone or rough draft.
• Develops, maintains and updates a variety of databases including creating spreadsheets, data collection and entry, assisting with analysis and organization of information and assisting with the preparation of reports.
• Reviews, evaluates and recommends new office/administrative procedures for the portfolio in the interest of efficiency and quality of service.
• Prepares and maintains policies and procedures for the administrative activities in the portfolio.

• Five years’ experience in a senior administrative position.
• Experience with e-mail and computerized calendars.
• Experience in scheduling and coordinating meetings.
• Experience recording and preparing minutes and agendas.
• Previous health care experience would be an asset.

• Completion of a high school or equivalent program of studies; formal training in applied office skills is required.

Not Applicable

• Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
• Typing speed 60 wpm.
• Demonstrated ability to organize, assign and supervise the work of junior employees.
• Ability to compose correspondence on behalf of senior managers.
• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Ability to work in a fast-paced corporate environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• Demonstrated ability to effectively contribute to a team environment.
• The ability to work independently and to establish and maintain good working relationships with administrative staff, healthcare agencies and all levels of management.
• Ability to maintain a high level of confidentiality.

• Required to work for long periods of time at a computer.