Administrative Assistant - Provincial Quality Patient Safety and Accreditation - Repost

The Shared Health Provincial Quality Patient Safety and Accreditation Administrative Assistant is a highly motivated, independent individual who provides high-level administrative support to Shared Health’s Quality Performance and Strategy team and Manitoba’s Clinical and Preventative Services.

Responsibilities include:

• Answering incoming calls; taking messages and re-directing calls as required.
• Dealing with email enquiries.
• Taking minutes.
• Calendar management and arranging appointments, booking meeting rooms and conference facilities.
• General office management such as ordering supplies.
• Organizing travel and accommodation for team.
• Arranging both internal and external meetings, workshops, events.
• SAP Timekeeping

• 5 years’ experience providing administrative support ideally in a health care environment required.
• Experience scheduling and coordinating meetings required.
• Experience with e-mail, Outlook, MS Word, and MS Excel is required.
• Experience with MS PowerPoint and MS Access, Visio, and OneNote is preferred.
• Experience with SharePoint is preferred.
• Experience with SAP application.

• Completion of high school education required.
• Successful completion of a recognized secretarial training program required.
• A combination of education and experience may be considered.

Not Applicable

• Knowledge of managing calendar appointments and effectively resolving conflicts.
• Knowledge of scheduling meetings/events and preparing information packages.
• Knowledge of recording and distributing minutes.
• Knowledge of statistical databases and generating reports.
• Knowledge of general administrative support duties.
• Medical Terminology would be an asset.
• Organizes and prioritizes independently the administrative activities for the Executive Director, Provincial Quality Patient Safety and Accreditation and ensures work is completed within establishes timelines.
• Must have strong written and verbal communication skills, the ability to maintain a high level of confidentiality, and proactively support the Provincial Quality Patient Safety and Accreditation team.
• Ability to show initiative, follow up, and multi-task in a fast-paced environment.
• Ability to work in an atmosphere of change and to work through conflict situations in a positive manner.
• Ability to be flexible and able to prioritize and organize work to align with operational pressures and requirements.
• Ability to work in a highly digital environment and support virtual meetings.

• Work is primarily in an office environment. The workspace is not a private office and therefore is subject to interruptions and noise.
• The incumbent must be able to work under pressure to meet competing demands, deadlines, and deal effectively with difficult or sensitive situations.
• Work may be directed by remote team members.