Class III Clerk - Purchasing

Interested applicants can apply online by accessing Employee Connect (use the Staff Services link on the top right menu bar of the WSD home page) on or before the deadline date indicated above.Winnipeg School Division has an Employment Equity policy which strives for the removal of barriers to the hiring, advancement, full inclusion, and fair representation of women, Indigenous peoples, 2SLGBTQQIA+ community, persons living with a disability and racialized people at all levels within the organization. Winnipeg School Division will provide reasonable accommodations to applicants disabled by barriers during the interview and assessment process, upon request . VACANCY NOTICE: 32455204 POSTING DATE: FEBRUARY 10 /2 5 Position: CLASS I I I - Purchasing MGEU Location: SECRETARY- TREA SURER ' S DEPA RTME NT FTE: 1 . 0 Start Date: TBD Term of Employment: Salary: ONGOING $ 2 2 . 8 6 - $ 2 7 . 24 per hour Application Deadline: February 18 , 202 5 at 4:00 PM This is a full-time, 12-month permanent position in Secretary Treasurer's Department. Secretary-Treasurer's Department is responsible for the corporate secretary and business function of the Winnipeg School Division (WSD), including the administrative management of the function of the Board of Trustees, its committees and related matters, legal matters and liaison with the Division's solicitors, contract administration, records management, and the administration of the business affairs of the WSD.The Purchasing Section (Purchasing) is part of the Secretary-Treasurer's Department and is responsible for the acquisition of supplies, materials, equipment contractual services, and professional services at prices and quality standards that best meet the needs of the WSD.Under the direction of the Senior Buyer, the incumbent is a key member of the Purchasing team who supports the purchase to pay process through requisition and purchase order creation and approval, including proper G/L, tax coding, and vendor creation. This team member must also manage the commodity catalogue, insurance claims, and keep inventory up to date.Duties and responsibilities may include but are not limited to: Requisitions Verify the accuracy of all the incoming authorized requisitions that are received into SDS, including relevant tax, and forward to appropriate personnel. Requisition volume is significantly impacted by the number of books and reference material ordered each year to support learners. This is a large volume of requisitions on a daily basis that requires decisions and planning with end users, vendors and manufacturersPurchasing Orders Create, print, verify, and file all purchase orders and requisitions and provide copies to all end users, as requested. This is a large volume of Purchase Orders on a daily basis that requires decisions and planning with end users, vendors and manufacturers.Budgets and booking Verify stakeholder budget and utilize SDS and FRAME knowledge to ensure the correct accounts are being used by owners prior to placing orders. The accuracy of the entries is very important as it supports reporting requirements involved with government and third-party funding.Vendor and Internal Support Provide exemplary customer service to all vendors, manufacturers, school clerks, Principals, and Vice Principals to ensure school needs are addressed professionally and effectively.Commodity Catalogue Maintain commodities catalogue to streamline ordering process for stakeholders and support tender management process. This includes producing and publishing all commodity catalogue file(s) and uploading to appropriate system/database. In addition, maintain and update the Purchasing portal on the Intranet. This includes maintaining and managing the pricing/specifications for all computer software, which currently can only be maintained during SDS shutdown during school breaks.Insurance Claims Researches and provides correct replacement value for all insurance claims. This role must work closely and effectively with insurance companies and schools and building department to gain approval to purchase and install replacement items.Inventory Maintenance Update new equipment inventory in Solar Winds inventory system. Update Solar Winds with obsolescence equipment.Other Provide coverage for Purchasing Clerk II and Tender Control Clerk III. Duties may include but not be limited to receive, print, and distribute authorized requisitions to the appropriate Buyer, process approved requisitions in a timely manner, produce purchase orders and forward to vendors, file requisitions & purchase orders, and assist in processing incoming courier. Other related duties, as required. Produce reports for appropriate departments that reflect purchases and create & maintain Adobe fillable forms Q ualifications: Completion of post secondary certificate or diploma in Administrative, Finance, or Purchasing from an accredited post-secondary institution 1 year of office experience and relevant coursework/training Proficient in Microsoft Office Word and Excel at an intermediate level Accurate keyboarding of at least 40 words per minute Demonstrated bookkeeping/accounting knowledge Demonstrated experience with division softwareAbility to prioritize a large workload and work independently Ability to work in a fast paced environment and work effectively under pressure to meet deadlinesDemonstrated problem solving skillsAbility to maintain a high level of confidentiality