Description
MGEU
This is a full-time, 10-month permanent position in an Elementary/Junior High School (Grade N-9).
Under the direction of the principal, the School Secretary is responsible for the accounting/bookkeeping functions of the school, organizing the school office, school registrations and the day-to-day workflow.
The successful incumbent requires excellent organization, interpersonal and team-building skills; and the ability to deal tactfully with all levels of personnel, students, and the general public. The incumbent also requires the ability to meet constant deadlines, interruptions and to adapt with flexibility in job duties. Good organizational skills and the ability to exercise a high level of discretion are essential.
Duties and responsibilities may include but are not limited to:
Provides secretarial support to the administrator, which includes handling of confidential material
Performs all accounting and bookkeeping functions, according to Division policies and procedures
Completes reports such as Report of Staff Members, EA timesheets, etc. and compiles appropriate paperwork
Maintains student and employee absence reporting system and generates applicable reports
Maintains school inventory
Greets and screens visitors and appointments; answers all phone calls
Types, formats, and proofreads a variety of material including: correspondence, minutes, agendas, policies, procedures, etc. from material provided by the school administrator
Organizes and prioritizes independently, the administrative activities for the school administrator and school office, and ensures that all work is completed within established timeframes
Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the school administrator
Contacts parents, volunteers, community members, and organizations when necessary and appropriate
Dedication to anti-racism, equity, and diversity
Proven commitment to Truth and Reconciliation
Proven ability to build collaborated cultures founded on integrity and collective purpose
Qualifications:
Completion of secondary education, 4 years of office experience and relevant coursework/training
2 years of supervisory experience
Proficient in Microsoft Office Word and Excel at an intermediate level
Accurate keyboarding of at least 40 words per minute
Demonstrated bookkeeping/accounting knowledge
Demonstrated experience with division software
Ability to prioritize a large workload and work independently
Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines
Demonstrated problem solving skills
Ability to maintain a high level of confidentiality
How to apply:
Click the button "Apply Online" and log into your account. First time users will be required to create a profile to apply.
We thank all interested individuals, however only those selected for an interview will be contacted.
Employment is subject to a clear Child Abuse Registry check and Police Information Check
Winnipeg School Division has an Employment Equity policy which strives for the removal of barriers to the hiring, advancement, full inclusion, and fair representation of women, Indigenous peoples, 2SLGBTQQIA+ community, persons living with a disability and racialized people at all levels within the organization. In support of achieving a diversified workforce, preference will be given to qualified candidates self-identifying as belonging to one of the Employment Equity groups.
About Winnipeg School Division
WSD is one of Manitoba’s largest employers with over 6,000 full and part time employees in 84 locations including 79 schools (including one virtual school), two administrative buildings, a training centre, a buildings maintenance location and school bus depot and our fleet of almost 100 school buses. Every employee is vital in helping us achieve our purpose, vision, values and principles of learning to support the almost 30,000 students we serve.
Joining Winnipeg School Division means getting the opportunity to work in schools in a variety of communities throughout Winnipeg that are culturally diverse and emphasize the inclusion of all students.
