Peoples Programs Coordinator

Established in 1996, Amica Senior Lifestyles owns and operates over 30 senior living residences in British Columbia and Ontario, while continuing to grow in select markets. Offering Independent Living (IL), Assisted Living (AL) and Memory Care (MC) lifestyle options, we combine expert care with unparalleled premium hospitality and amenities to deliver a personalized senior living experience. At Amica, we are driven by the desire to be part of something bigger than ourselves. We are privileged to spend our days enriching the lives of seniors, their families and each other. Joining Amica means you’ll experience a strong sense of belonging, purpose, possibility, and growth.

Become part of a team where you can make a real impact in the lives of others each and every day.

The Opportunity

The People Programs Coordinator will be responsible for providing a consistently high standard of program execution and administrative support for the People & Culture Centres of Excellence at Amica Senior Lifestyles.  This includes supporting the employee engagement survey and programs, ED&I initiatives, talent management processes and analytics as well as organizational effectiveness initiatives. Reporting into the Director, Talent Management, you will support various People & Culture program leaders and will collaborate across departments to coordinate project deliverables, create documentation and prepare and analyse data and reports.

This role is a 12-month contract (hybrid) with possibility of extension. The role is based at the Amica head office. Some local travel will be required to various Amica residences.

What you will be doing:

Talent Management:

• Support seamless execution of talent management programs and processes including scheduling of sessions, logistics, and participant registration
• Prepare and organize talent management data, reports and documentation, including dashboards, PowerPoint presentations, Excel templates and other supporting material
• Collaborate with various departments to collect materials and ensure deadlines are met
• Organize and maintain talent management resources, tools and reports for easy access

Culture, Engagement and Inclusion

• Support meeting and event planning preparation and set-up
• Project management of team member engagement annual survey including data collection and analysis
• Support the development of learning resources on equity, diversity, and inclusion topics
• Contribute to the preparation of culture, engagement and inclusion program materials, including dashboards, PowerPoint presentations, and other supporting materials
• Administrative support for Amica’s Team Member Resource Groups
• Coordination of internal equity, diversity, and inclusion communications

Organization Effectiveness

• Provide administrative support including meeting scheduling across departments
• Support preparation of documentation including Process Workflows, Excel Reports and PowerPoint Presentations
• Support People data collection, clean up, reporting and analytics in various formats including Excel utilizing various Human Resource Systems
• Maintain and update project schedules and timelines documentation
• Set up collaboration spaces in various software – Teams, SharePoint etc.

What you will bring

• Post-secondary education in Human Resources Management or related field.
• Minimum 2-3 years experience in human resources administration.
• Strong experience with managing data and creating reports to support people analytics.
• Previously supported workplace and employee engagement programs, equity, diversity, and inclusion initiatives and talent management programs, including Performance Management and Succession Planning.

What you can expect from us

• A diverse and inclusive environment where individual differences are celebrated, and you’re encouraged to be your best self.
• A collaborative environment where we support each other to succeed as a team.
• Learning opportunities to help you grow and support for professional development and designations.
• Comprehensive benefit package including RRSP matching.
• Participation in Amica’s Flex or Hybrid work model providing team members the opportunity to work a combination of days both in office and remotely.

At Amica Senior Lifestyles we are passionate about working together in a supportive and inclusive environment that fosters innovation and turns ideas into action. We remain committed to creating workplaces that reflect the communities in which we operate. We are actively seeking applicants from all religions and ethnicities, LGBTQ2s+, Black, Indigenous, racialized people, and persons with disabilities and encourage people from all backgrounds to apply for our positions. 

Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted. 

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