Executive Assistant, BDO Global

Putting people first, every day

BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.

Your Opportunity

BDO Global is seeking an Executive Assistant to support the Catalyst Programme Executive team by supporting them in managing the range of responsibilities they hold, particularly as they balance their roles as Executives on the Programme with continued operational delivery.

The global office is headquartered in Brussels, Belgium; however, the position is based out of Toronto, Canada. This is a full-time, primarily remote position.

This role is for a resourceful, adaptable and organized EA who is comfortable working with a small team of senior individuals with different working styles and demanding roles in multiple time zones. The key requirements will include diary management, meeting organization and travel arrangements as well as supporting in the provision of information packs for management and board meetings.

Priorities include:

• Developing a strong working relationship with the Executive team, quickly understanding their roles and responsibilities, their personal styles and approaches as well as the company’s culture
• Managing complex diary management across multiple time zones
• Planning and managing complex travel arrangements with awareness of Executives priorities and preferences
• Proactively planning and following up from key meetings
• Acting as an effective and appropriate conduit of information and communication between the Executives and the wider team of colleagues, appropriately representing the Executives voices and messaging
• Working as part of a small team as part of the Projects & Operations, managing key internal Board or Programme related events and assisting other Executives and senior team members during periods of staff absence.
• Creation of various documents including Word and PowerPoint materials for circulation to leadership

How do we define success for your role?

• You demonstrate BDO's core values through all aspects of your work: Integrity, Respect & Collaboration
• You understand your client’s industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high-quality work
• You identify, recommend, & are focused on effective service delivery to your clients
• You share in an inclusive & engaging work environment that develops, retains & attracts talent
• You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
• You share best practices with your team
• You grow your expertise through learning & professional development.

Your experience and education

• Prior PA or EA experience for an executive team, ideally in a professional services environment but certainly with highly educated professional colleagues
• Excellent written and oral communication skills with fluent written English
• Excellent organization skills and attention to detail
• Self-motivated and well organized; constantly thinking ahead
• Able to manage multiple activities for different people under time pressure; able to flex to different working styles and personalities
• Calm, personable and diplomatic
• Able to balance high levels of discretion with a warm, trusting and collaborative style
• Demonstrate the ability to balance priorities among competing needs whilst providing the highest level of value to BDO
• Excellent interpersonal and written communication skills, including the ability to influence and drive other team members, and to engage effectively with senior stakeholders

Why BDO?

Our people-first approach to talent has earned us a spot among Canada’s Top 100 Employers for 2024. This recognition is a milestone we’re thrilled to add to our collection of awards for both experienced and student talent experiences.

Our firm is committed to providing an environment where you can be successful in the following ways:

• We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.

• We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.

• We support your achievement of personal goals outside of the office and making an impact on your community.

Giving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.

Total rewards that matter: We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and a market leading personal time off policy. We are committed to supporting your overall wellness beyond working hours and provide reimbursement for wellness initiatives that fit your lifestyle.

Everyone counts: We believe every employee should have the opportunity to participate and succeed. Through leadership by our Diversity, Equity and Inclusion Leader, we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us.

Flexibility: All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place.

Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It’s about creating work experiences that meet everyone’s needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.

Code of Conduct: Our Code of Conduct sets clear standards for how we conduct business. It reflects our shared values and commitments and includes guiding principles to help us make ethical decisions and maintain trust with each other, our clients, and the public.

Ready to make your mark at BDO? Click “Apply now” to send your up-to-date resume to one of our Talent Acquisition Specialists.

To explore other opportunities at BDO, check out our careers page.