Administrative Assistant

CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services. At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too.

Under the supervision of the PSP Deputy Manager, the Administrative Assistant ensure the collection of documentation and arrangement of topic briefings as required by the supervisor/manager in preparation for conferences, meetings, and appointments. They provide administrative support such as data entry, word processing, faxing, photocopying, correspondence, distribution and follow-up action. They organize meetings, advise attendees, draft and distribute agendas and minutes. Thet schedule and arrange appointments, meetings and travel schedules. They organize event calendar. They assist with the preparation and formatting of charts, outlines and other visual material for presentations.

Education, Certifications and Licenses

High School diploma AND several years experience in administration or in a related field.

Experience

In office administration and records management

In making travel arrangements and travel claims

In organizing meetings and schedules

In drafting and distributing correspondence

In the preparation of reports

In using computer software applications for word processing, spreadsheets, presentations, databases, e-mail, and Internet browsing

Competencies, Skills and Abilities

Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

French Essential

Health Benefits: Drug coverage, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.

Work Life Balance: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.

Learning and Development: Tuition Assistance Program and Advanced Learning Program, payment of professional association memberships, online learning opportunities and second language training.

Perks: Discounts through CFAppreciation.

PSP: Keep our Canadian Armed Forces operationally ready and their families and military community healthy as part of the team at Personnel Support Programs. Personnel Support Programs contributes to the operational readiness of our Canadian Armed Forces through the provision of fitness, sports, recreation and health promotion programs to military communities across Canada and members while on deployment.

October 3, 2024

TYPE OF POSITION

Full-Time, Permanent

• Schedule (flexible): Monday to Friday, between 8:00 and 17:00 (37.5 hours/week)
• On-site only

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. Workplace accommodation measures are available to all candidates identifying a need during the selection process.