Contract Specialist – Markham, Ontario, Canada (hybrid role)

Johnson & Johnson is recruiting for a Contract Specialist to join MedTech Canada. This position is based out of our J&J office location in Markham, Ontario, Canada. This is a hybrid model of combined remote and onsite presence.

About Johnson & Johnson

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

Summary

Reporting to Manager, Contracting Solutions, the Contract Specialist is experienced in managing contracts, and is responsible for maintaining a high level of customer satisfaction (internal to JJMT and external accounts) through timely and correct contract processing. This includes accountability for responding to customer inquiries and providing insight into market trends from a procurement perspective. The scope of this position includes all JJMT business unit customers within a geographical region of Canada.

Responsibilities

• Lead response process for all types of proposals (RFQ, RFP) received from internal and external customers. Focus is group purchasing organizations, acute care accounts and clinics.
• Lead tender process using project management techniques to ensure kick-off and status reviews, identify clear deliverables, roles and timelines.
• Draft, review and negotiate agreements directly with customers for terms and conditions based on commercial and legal input.
• Identify existing responses for common questions/clauses that can be leveraged, develop new/targeted responses and recommend alternate.
• Collaborate with marketing to ensure that contract requirements are met in a consistent, compliant manner with high quality. Demonstrate thorough understanding of JJMT and customer’s legal terms and conditions and highlighting compliance requirements.
• Ensure final documentation is submitted on time and retained for easy retrieval according to departmental processes.
• Maintain SOX and HCC documentation as required and maintain RFP win/loss award information.
• Perform bid site searches for new tenders, review tender documents and identify information to the commercial team.
• Address contract related inquiries from external customers (RFQs, pricing inquiry etc.), and issue resolution, including proactive follow up on submissions.
• Proactively generate non-routine correspondence to secure additional customer information or resolve queries.
• Innovate and lead contracts related process improvements that will create value for the organization.
• Embrace and use all tools and systems as requested by Management.
• Participate in various initiatives as required by Management.

Relevant knowledge and experience

• Paralegal degree/certification is required.
• 1-3 years of relevant work experience managing contracts or equivalent experience is preferred.
• Strong project management skills and capability to manage multiple projects simultaneously.
• Excellent communication (verbal & written) and problem-solving skills, outstanding customer service orientation.
• Ability to assess risk and escalate appropriately.
• Proactive, self-motivated with the ability to multi-task and effectively manage priorities.
• Flexible and team-oriented.
• Exceptional attention to detail.

Technical competency requirements

• Post-secondary education.
• Bilingual proficiency in English and French languages is preferred.
• Proficiency with MS Excel, MS Word, MS Outlook, ERP/business intelligence systems and other desktop applications.

For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com.

Diversity and inclusion are central elements of the shared culture across the Johnson & Johnson Family of Companies. Attracting, developing and retaining a workforce that reflects the diversity of our customers and communities is essential to our success. We are committed to providing a respectful, inclusive and accessible work environment where all employees have the opportunity to achieve their potential.