Senior Payroll Specialist

Requisition ID: 881700
Position:Full-Time

Total Rewards: Benefits/Incentive Information

If you’ve worn a pair of glasses, we’ve already met.

We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses. We offer our industry stakeholders in over 150 countries access to a global platform of high-quality vision care products such as the Essilor brand, with Varilux, Crizal, Eyezen, Stellest and Transitions, iconic brands that consumers love such as Ray-Ban, Oakley, Persol and Oliver Peoples, as well as a network that offers consumers high-quality vision care and best-in-class shopping experiences such as Sunglass Hut, LensCrafters, and Target Optical, and leading e-commerce platforms.

Our portfolio of more than 150 renowned brands span various categories, from frames, lenses and instruments to brick and mortar and digital distribution as well as mid-range to premium segments. Our Shared Services Team, accompany and enable others within the EssilorLuxottica collective to achieve their targets. They keep people and projects running smoothly, ensuring every part of our business is provided for and well taken care of.

Join our global community of over 200,000 dedicated employees around the world in driving the transformation of the eyewear and eyecare industry. Discover more by following us on LinkedIn!

Cette offre d'emploi est également disponible en français. Pour consulter l'offre d'emploi en français, veuillez cliquer ici.

This job posting is also available in French. To view the French language posting, please click here!

GENERAL FUNCTION

As part of the EssilorLuxottica North America Payroll Team, the Payroll Sr Specialist processes payroll in a high volume Multi EIN and Multi-State environment for North America. The processing of payroll includes auditing, issue resolution and reconciliations to ensure accurate and timely payrolls. This position as front-line support for incoming inquiries related to associates’ pay and provides exceptional customer service and problem resolution. This role also maintains a strict confidentiality of information at all times

MAJOR DUTIES AND RESPONSIBILITIES

• Responsible for processing, balancing, and transmitting payrolls to and from ADP payroll to ensure completeness of the payroll process for weekly, bi-weekly and monthly disbursement of multi-state and multi-country (US & Canada) payroll for 40,000+ employees consistent with federal and state wage and hour laws
• Processing including, but not limited to, new hires, STD, wage assignments, relocation, expatriate compensation, additional pays bonus and commissions direct deposit and pay cards and terminations final pay
• Ensure automated timekeeping hours file is processed and balanced
• Calculates and creates out of sequence pay entries for corrections
• Ensure processing of tax and GL processes for accurate reporting to ADP and Accounting and troubleshoots errors for resolution
• Frequently interacts with various departments
• Assist with various payroll, tax, benefit reconciliations and audits
• Creates, tracks and works to resolve service requests with 3rd party payroll provider
• Support training needs for incoming payroll staff
• Identifies critical pay incoming tickets to determine need for On Demand paycards/checks and processes emergency pays.
• Addresses incoming inquiries from ticket system, internal employees, stakeholders, or regulatory agencies and escalates internally
• Stays informed of all payroll and HR policies and procedures
• Adheres to applicable state, local and federal laws, rules, and regulations
• Follow prescribed procedures and workflow
• Run employee pay detail reports as needed for HR, Legal, Compliance requests
• Provide excellent customer service to employees, coworkers
• General clerical duties for review of incoming mail related to payroll

BASIC QUALIFICATIONS

• Associates degree in Human Resources or equivalent combination of education and experience required
• 3+ years Payroll experience required
• Experience with ADP’s GlobalView,ADP reporting or equivalent
• Previous experience with Payroll reporting, data analysis and high level summary reports
• General knowledge of payroll accounting (GL)
• Ability to create and modify reports using Globalview reports
• Must be able to communicate fluently in French
• Strong Canadian Payroll and Payroll Tax knowledge
• Multi-state payroll processing experience in a fast paced/large volume environment
• Proficiency using Microsoft Excel, Word at advanced level
• Proficiency in managing government or third-party remittances for multiple entities as well as reconciling and performing detailed audits
• Self-motivated resourceful,takes initiative,analytical with strong attention to detail
• Trustworthy with confidential information
• Willingness to accept and drive change
• Confident engaging in a variety of different communicative modes and understanding others through strong active listening skills

PREFERRED QUALIFICATIONS

• Bachelor’s degree or equivalent experience
• American Payroll Association (APA) CPP or FPC certification
• Canadian payroll experience
• Wage garnishment processing

Employee pay is determined by multiple factors, including geography, experience, qualifications, skills and local minimum wage requirements. In addition, you may also be offered a competitive bonus and/or commission plan, which complements a first-class total rewards package. Benefits may include health care, retirement savings, paid time off/vacation, and various employee discounts.

Upon request and consistent with applicable laws, EssilorLuxottica will provide reasonable accommodations to individuals with disabilities who need assistance in the application and hiring process. To request a reasonable accommodation, please call the EssilorLuxottica SpeakUp Hotline at 844-303-0229 (be sure to provide your name and contact information so that we may follow up in a timely manner) or email HRCompliance@luxotticaretail.com.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, social origin, social condition, being perceived as a victim of domestic violence, sexual aggression or stalking, religion, age, disability, sexual orientation, gender identity or expression, citizenship, ancestry, veteran or military status, marital status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy or maternity leave), genetic information or any other characteristics protected by law. Native Americans in the US receive preference in accordance with Tribal Law.