HR Systems Coordinator

POSITION SUMMARY:

The HR Systems Coordinator will support and maintain HR Systems within the Group - HRIS (Workday). This role supports divisional teams to ensure effective data quality & auditing, training and knowledge transfer on key concepts, and the effective troubleshooting of issues that arise in these systems and any downstream integration impacts to payroll/time systems.

KEY FUNCTIONS & RESPONSIBILITIES:

• Support effective data management and system administration for Workday systems, including troubleshooting user issues via Matrix42 and escalating to Magna Corporate Systems as needed.
• Assist with auditing system data, notifying responsible persons of discrepancies to improve data integrity, and acting as a liaison between Cosma Group HR teams and Magna Corporate Systems Administrators.
• Prepare reports and system analytics to support HR programs, assist with system testing for new configurations, and communicate updates/releases and new functionalities to end users.
• Administer user access for HR systems and liaise with external vendors to escalate system issues.
• Coordinate and deliver end-user training to support effective application of HR systems at the site level.
• Support divisions in preparing and loading Enterprise Interface Builder (EIBs), create ad hoc custom reports, and assist with projects and other duties as required.

KNOWLEDGE, SKILLS, & ABILITIES:

• Must have post-secondary degree/diploma in Human Resources or a related field, with at least 1 year of HR systems experience in a fast-paced environment.
• Proficiency with social media platforms, web-based applications, and excellent computer literacy, particularly with Microsoft Office; experience with HR systems like Workday is strongly preferred.
• Excellent communication skills, both verbal and written, with the ability to communicate concisely at all organizational levels.
• Strong initiative, sense of ownership, attention to detail, and project management skills.
• Strong analytical and problem-solving abilities, excellent organizational and multi-tasking skills, and the ability to coordinate and collaborate globally with cultural awareness.
• Excellent presentation, meeting facilitation, and training skills, with a high level of comfort and curiosity toward technology and web-based applications, and the ability to handle confidential matters with integrity.