Executive Assistant

The Opportunity: The purpose of the role is to provide efficient and effective administrative support to the Pork leadership team. You are highly organized, professional and a strong problem-solver. You understand the importance of building and maintaining relationships across the organization and with external stakeholders. You are proactive, progressive and exhibit a high degree of initiative.

Any MLF team member interested in being considered for this role are encouraged to apply online by May 01. Applications received beyond that date are not guaranteed consideration. Snapshot of a Day-in-the-Life:

• Extensive calendar management, including arranging meetings, monitoring events and resolving conflicts
• Arrange travel schedules (including personal) and associated arrangements
• Liaise with internal and external business and administrative contacts, creating positive and mutually beneficial working relationships
• Assist with the preparation of business reports, presentations and other documents as required
• Process payments through the Supplier Relationship Management (SRM) system
• Provide general administrative support including maintaining department distribution lists and managing Shared Drive or Teams access/approvals
• Manage relationships with vendors providing office-related services such as coffee and vending, ergonomic support, office supplies and printer/copier paper
• Mail Room Set up and operations
• Prepare and submit travel and expense reports for the leadership team accurately and on a timely basis
• Plan and co-ordinate offsite meetings, group, project and team events when required
• Oversee routine facility maintenance ensuring building systems are functioning properly and addressing issues promptly
• Provide support for projects and special assignments as required
• Review incoming correspondence and sorting based on importance and attention required
• Assist with onboarding and offboarding process, including the setup and coordination of office space, access cards and any facility related needs
• Any other responsibilities as assigned to help support the Pork Complex Leadership team.

What Youll Bring:

• 10 years of previous experience supporting a senior leaders in a major corporation
• Post-secondary education preferred
• Ability to operate independently with strong organizational skills and ability to effectively manage multiple priorities and/or requests in a fast paced changing environment with limited daily direction
• High energy, positive outlook and results driven with an interest in taking ownership and assuming accountability
• This position requires exceptional MS Office suite skills (Email, Calendar, PowerPoint, Excel and Word) and the ability to learn new systems as required
• A team player with a disciplined, self-directed, mature, professional approach to their work
• Exceptional interpersonal skills with the ability to interact with internal and external stakeholders at all levels
• Strong knowledge of administrative processes and internal resources
• Strong verbal and written communication skills
• Ability to maintain a high level of confidentiality where required
• Understands and applies the companys Values

What We Offer at Maple Leaf Foods:

• Being part of a high-performance, people-focused company that has an inspiring and unique vision to become the most sustainable protein company on earth, and a deep commitment to sustainable protein across North America.
• An inclusive company culture and a work environment that keeps our people safe, rewards excellence, and empowers everyone to learn and contribute their best.
• A hybrid work model that embraces remote work for eligible roles, helping team members achieve work-life balancecombining the best of both spending time working remotely, benefitting from focus time, and purposeful collaboration in the office setting.
• Competitive Health and Wellness benefits that offer flexibility to meet your individual or family needs, including programs focused on improving mental health and wellbeing. These benefits start on your first day of employment.
• Defined Contribution Pension Plan with company matching that starts on your first day of employment.
• Learning and development opportunities, including workshops, speaker series events, and resources that allow you to develop your skills and progress your career.
• Comprehensive tuition reimbursement program that supports continuous learning and development of our team members through investment in eligible degrees, diplomas, professional certification, or trades programs.
• Supporting our deep commitment to community impact, we offer up to two paid days annually to volunteer at a cause of your choice.

About Us: Were a carbon neutral food company on a purposeful journey to Raise the Good in Food through better nutrition, safer food and workplaces, more humane animal care, and environmental sustainability efforts that protect our planet. We care about our communities and commit to reducing food insecurity in Canada. Join us on the journey. Lets build a better future, together.

Were passionate about food. For more than 100 years, weve made delicious, healthy protein that Canadians love under iconic national and regional brands, like Maple Leaf, Schneiders, and Greenfield Natural Meat Co. Were on a journey to become the most sustainable protein company not just in Canada but on earth.

• We are carbon neutral.
• We are one of the only food companies in Canada to set science-based targets.

Were a global food company with more than 13,500 team members. We operate sites in 20+ locations across Canada. We also have locations in the U.S. and Mexico, and do business in Asia. A diverse and inclusive work environment Championing diversity and inclusion is a critical component to advancing our collective purpose and vision and living the Maple Leaf Leadership Values. We believe in building, investing in, recognizing, and rewarding remarkable people who value an inclusive workplace, embrace all forms of diversity, and commit to including every voice in our collaborative environment. Were so much stronger when we know were accepted and valued for who we are and what we each bring to the workplace. We embrace a strong, values-based culture Our eight Leadership Values are our north star. They guide the decisions we make for all our stakeholders: our consumers, our customers, our people, our communities, our shareholders, and the environment.

• Doing Whats Right
• Shared Value
• High Performance
• Diverse and Inclusive Teams
• Disciplined Decision Making
• Our Accountability
• Intense Curiosity
• Transparency and Humility

We thank all applicants for their interest in exploring employment opportunities with Maple Leaf Foods; however, only those selected for an interview will be contacted. Applicants may be subject to a background check and must meet the security criteria designated for the position.

Championing diversity and inclusion is a critical component to advancing our collective purpose and vision, living the Maple Leaf Leadership Values, and delivering winning results. Accommodation is available upon request for applicants with disabilities in the recruitment and assessment process and when hired; please contact our Talent Attraction Team ataccommodations@mapleleaf.com.

Disclaimer: Please note that salaries posted on sites other than the MLF Careers Page are not a reflection of Maple Leaf Foods and are an estimated salary range provided by that particular job board. Maple Leaf Foods offers competitive wages and an attractive total rewards package, which will be discussed during an interview with our Talent Team.

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