Accounts Payable Specialist (6 Month Contract)

Accounts Payable Specialist (6 Month Contract)

If you are looking for an opportunity to work with a team of friendly, focused financial professionals, we want to hear from you! Maple Reinders Group is an established, award winning Design/Build Construction company based in Mississauga.

The Accounts Payable Specialist plays a pivotal role within the payables function of the Maple Reinders Group and its affiliated companies. With a dedicated focus on delivering timely and precise job cost reporting, maintaining open lines of communication with Project Management personnel. The accounts payable specialist facilitates a streamlined exchange of crucial data, enabling informed decision-making. Moreover, the Specialist upholds principles of integrity and fairness in all supplier interactions, fostering a climate of trust and mutual benefit. 

The Accounts Payable Specialist assumes a wide range of responsibilities including, but not limited to:

• Facilitate the matching of invoices with corresponding Purchase Orders (POs) and supporting documentation.
• Request approvals for invoices through our digital Portal, liaising with Division or Project Managers as needed.
• Review Accounts Payable (A/P) vouchers and Purchase Orders (POs) prepared by clerical personnel in Maple Reinders Divisional offices, including relevant supplier codes and ensuring compliance with P.O. balances and terms.
• Thoroughly validate invoices for accuracy in terms of price, quantity, and services billed.
• Collaborate with Site staff and Vendors to swiftly resolve any billing discrepancies that may arise.
• Capture applicable discounts where applicable to optimize cost savings.
• Professionally handle A/P phone inquiries, providing accurate and timely information to internal and external stakeholders.
• Process and review employee expense claims with precision and efficiency.
• Conduct comprehensive reviews of supplier statements to pinpoint and rectify any account discrepancies.
• Administer the reconciliation and distribution of petty cash account activity for Maple Reinders Divisional offices, promptly replenishing accounts as needed.
• Undertake various other assigned tasks with diligence and a results-oriented approach.

Qualifications: 

• Possess a post-secondary education in Accounting, Finance, or Business, providing a solid foundation in financial principles and practices.
• Accumulated two years of relevant experience in an Accounts Payable Clerk role, demonstrating a solid understanding of financial processes and procedures.
• Proficient in utilizing Microsoft Office suite and Windows-based computer applications, including but not limited to Word, Excel, and Outlook, enabling adequate documentation and communication.
• Ability to use/learn industry-specific software programs such as Timberline.

We want an individual who will embody Maple Reinders core values of

• People - Supporting our people to thrive.
• Integrity - Doing the right thing without compromise.
• Relationships - Building trust with clients & partners.
• Stewardship - Caring for communities & the environment.
• Ingenuity - Embracing challenges. Encouraging ideas. Engineering solutions. 

Pay Range: $22.00 / Hour - $26.00 / Hour (Depending on experience) 

Thank you for your interest with Maple Reinders. Only those selected for an interview will be contacted.

Maple Reinders is an equal opportunity employer and supports employment equity and diversity in the workplace. We encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, and others who reflect our ever-changing workplace. Upon request, Maple Reinders accommodates candidates with disabilities throughout the hiring process.