External Print Coordinator

Bring your knowledge of print and procurement services to the Ministry of Public and Business Service Delivery, Document Solutions and Logistics Branch, to diagnose and solve print issues and ensure the fulfillment of all print requisitions. You'll be joining a team dedicated to providing high-volume, deadline-driven print solutions to ministries, agencies, boards, and commissions across the province.

In this dynamic environment, you'll be at the heart of a competitive landscape, ensuring that our centralized and integrated print services meet the highest standards. Your ability to diagnose and resolve print issues, coupled with your strategic approach to procurement, will drive the success of our operations. Join us in shaping the future of print services and making a significant impact.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?As a part of this team you will:

• Manage print dockets, job scheduling and recommending the best options to clients to satisfy job quality, quantity, time and cost constraints
• Prepare and issue tender documentation, ensuring compliance with policies and procedures
• Liaise with internal and external stakeholders to consult on print and finishing capabilities while adhering to tight delivery dates
• Negotiate with clients and suppliers and manage the contractual process, service matters and contentious issues
• Report major problems to minimize impacts on cost and client service
• Perform related duties, including statistical analyses, usage trends, and budget-related forecasts
• Stay current on print services, policies, procedures, standards, and related requirements to advise and serve clients effectively

How do I qualify?Technical Knowledge:You have:
• Knowledge of print industry standards, procedures (e.g. prepress), methods (e.g. flat printing) and processes (e.g. envelope manufacturing)
• Knowledge of print equipment, paper and are able to provide advice to clients and management
• The ability to manage end-to-end print procurement processes and contract management
• The ability to develop print specifications based on requirements and samples
• The ability to suggest solutions for technical, service and contractual issues
• The ability to maintain the database for outsourced print jobs and create and prepare correspondence and reports relating to outsourced jobs

Work Scheduling, Time Management and Priority-Setting Skills:You have:
• Knowledge of work scheduling, time management, and priority-setting techniques in order to handle a constant and unpredictable number of varied print requests and client issues while balancing competing demands to meet strict deadline
• The ability to negotiate timelines and terms of the end-to end print procurement process and co-ordinate logistics
• Knowledge of on-line scheduling systems (e.g. Print and Logistics System) linking multiple locations to balance work load across the corporation

Analytical, Evaluation and Problem Solving Skills:You can:
• Use your analytical, evaluation, and problem-solving skills will assist in providing advice and implementing print solutions
• Prepare cost/benefit analyses to determine most cost effective print solutions

Mathematic and Computer Skills:You can:
• Calculate costs and propose fair pricing through the use of appropriate tools
• Demonstrate proficiency in computer and related software (e.g. MS Office, InDesign, Adobe Professional) to modify documents as required
• Provide explanations and advice on print, material, procurement options and cost estimates
• Calculate costs and quantities for orders and perform a range of calculations

Client Service, Written and Oral Communication, Negotiation Skills:You can:
• Demonstrate client service skills which will assist you to clarify details of job requirements (e.g. negotiate timelines, production and alternative print solutions and products) to meet client requirements
• Deal with internal and external business contacts to obtain costing and service information
• Evaluate vendor bids, and ensure accurate invoicing and co-ordinate with external vendors

Additional Information:

Note:

• Less qualified applicants may be considered on an underfill basis.
• The information that you provide for the purpose of this competition and the results from this competition may be used to fill other positions. These positions may be of various tenures including short-term assignments. Your information and the results from this competition will be retained for the purpose of filling vacancies in accordance with the applicable collective agreement or policy provisions.
• C-MG-223309/24(2)

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Thursday, December 5, 2024 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.

Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

Apply Online