Description
External Posting - applications from approved casual and term ESP members and external applicants. (If you are a Regular (permanent) ESP employee, please apply to the Internal posting)
The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.
We are seeking a creative, dynamic, committed professional to join our team:
Office Assistant - Alternate Program
Richard Pfaff Secondary Alternate Program
Position Status: 100% Regular, works 10.5 months per year
Hours of Work: Monday to Friday, 8:00 am - 4:00 pm; 17.5 hours per week
Salary Rate: $21.98 to $27.52 per hour
Effective: November 1, 2024
Under the direction of the Principal/Program Coordinator, the Office Assistant provides clerical and secretarial support to academic staff; assists students, staff and public; maintains student and staff information records; supports the school office and maintains budget transactions. Assignment includes extensive Aspen.
Qualifications
Completion of secondary school and 1 to 2 years of related office experience; or an equivalent combination of education and experience.
Knowledge of relevant Board policies, procedures, Acts and Regulations, and Ministry of Education guidelines. Secretarial and clerical procedures.
Knowledge of computer applications, including proficiency in relevant word processing, database, spreadsheet applications.
Committed to the Program's philosophy of building student success in a non-traditional school setting.
Interpersonal and communication skills to exchange, clarify and provide information, and respond to inquiries/requests from a variety of sources.
Ability to use tact, diplomacy, discretion when communicating with others, inside and outside the organization.
Keyboarding skills (speed of 50 wpm) in order to prepare correspondence and other documents.
Coping skills to deal with high-risk students and their parents/guardian in a sensitive manner.
Initiative and judgement skills required to action routine matters.
Organization and time management skills required to prioritize work, manage multiple tasks, and meet established deadlines.
Ability to work independently and with minimum supervision.
Ability to use fax, printer, photocopier, electronic and voice mail system.
Although not a requirement, completion of one or more of the following courses would be beneficial to this position: Non-Violent Crisis Intervention, Suicide Intervention, Clinical Orientation to Addiction Problems, and CPR/First Aid in order to support the teaching staff with non-academic activities and the high risk student population.
Application Process
Applications will be considered in accordance with the ESP Collective Agreement, in the following order:
1. First consideration is given to Regular full-time and Regular part-time employees within ESP bargaining unit. You must apply to the Internal Posting.
2. Term and casual employees within ESP bargaining unit are given 2nd consideration. You must apply to the posting marked as 'external'.
3. External applicants (including Board employees that do not belong to this bargaining unit) will be considered only if applications from 1 & 2 have been exhausted.
If you are a Regular part-time ESP member and also on the ESP Casual List, you will see both postings. However, you must apply to the "Internal" Job posting in order to be given 1st consideration.
Evaluation & Assessment: In accordance with the Ottawa-Carleton District School Board's Administrative and Support Staff Selection Process, the evaluation and assessment of candidates will be completed using the following four (4) identified areas of performance: Organizational and Management Skills, Communication, Interpersonal Skills, and Knowledge and Practice, as they relate to the duties, qualifications, knowledge and education outlined above.
OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.
If you require accommodations at any point in the selection process, please send an email to hrcompetitions@ocdsb.ca at any time.
EDUCATING FOR SUCCESS - BUILDING BRIGHTER FUTURES TOGETHER
Personal information is collected pursuant to the Education Act and will be used to determine the eligibility for employment with the OCDSB. Questions about this collection should be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean, Ontario K2H 6L3.
