Description
We are seeking a creative, dynamic, committed professional to join our team:
Senior Board Coordinator
100% Regular
Monday - Friday, 35 hours per week
Union Exempt Level 5: $70,786 to $83,296
Reporting to the General Manager of Board Services, the Senior Board Coordinator facilitates the provision of services for the Board of Trustees and provides direct support to the Chair of the Board. Responsible for the production of the official record of the standing, statutory, advisory and ad hoc committees; and in the absence of the General Manager, will assume responsibility for the day-to-day operation of the Board Services and Corporate Records Division.
Main responsibilities include but are not limited to:
Recording and preparing minutes of closed meetings of standing, statutory, ad hoc committees and hearing panels of the Board.
Reviewing, editing and finalizing reports/minutes prepared by Board Services staff, and as assigned by the Manager of Board Services.
Ensuring timely and accurate compilation, preparation, publication and distribution of all agendas and notices for standing, statutory, advisory and ad hoc committees of the Board.
Preparing and distributing correspondence resulting from Board motions.
Providing procedural advice, routine guidance, explanations and interpretations to Trustees, staff and the public related to closed meeting protocol, the by-laws and standing rules, parliamentary procedures and the Education Act.
Ensuring that appropriate follow up regarding board motions and committee recommendations is undertaken.
Responding to written and verbal inquiries from Trustees, superintendents, staff and provincial and local governments.
NOTE: Some evening meetings will be required.
Qualifications
Post-secondary degree in a related field and 3 to 5 years of relevant work experience, preferably in a school board environment. An equivalent combination of education and experience may also be considered.
Experience with agenda and minute preparation is required.
Completion of AMCTO Municipal Administration Program courses is considered an asset.
Knowledge of parliamentary procedures and legislation pertaining to local government and education, in particular, the Education Act and the Municipal Act.
General knowledge of the Board’s organizational structure.
Interpersonal and communication skills for liaising with the Board of Trustees, Senior Staff, Board personnel and the public; requiring a high degree of tact, discretion and diplomacy.
Written communication skills for preparing board minutes, agendas, drafting responses.
Leadership skills to mentor, train and motivate the Board Services team.
Organizational skills, as well as time management techniques for planning and organizing work.
Juggling multiple and conflicting demands and priorities, and working under strict and short timelines.
Ability to use judgment for routine decision-making and problem-solving.
Research and analytical skills required for gathering, collecting and summarizing information upon request from senior staff, or trustees.
Computer skills, including proficiency in word processing, databases and spreadsheet applications to accomplish work.
Application Process
The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for all job competitions. OCDSB employees can apply to this job posting using their existing ATE account at ocdsb.simplication.com.
External Applicants: If you do not have an existing ATE account, you will be asked to create one at https://ocdsb.simplication.com Choose ECE, EA & Support Staff as the job category. Once you have set up your account, you can search for the job and then apply. You must upload a resume and covering letter which outlines your qualifications and suitability for the this position.
Applications will be considered in accordance with the Union Exempt Employee Handbook.
OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.
If you require accommodations at any point in the selection process, please send an email to hrcompetitions@ocdsb.ca at any time.
EDUCATING FOR SUCCESS - BUILDING BRIGHTER FUTURES TOGETHER
Personal information is
collected pursuant to the Education Act and will be used to determine the
eligibility for employment with the OCDSB. Questions about this collection
should be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean,
Ontario K2H 6L3
