ONSITE - Jr. Bilingual (French/English) Events & Catering Coordinator to manage office catering requests for events - RQ01342

Jr. Bilingual (French/English) Events & Catering Coordinator to manage office catering requests for events - RQ01342

Duration: 6 months

Location: Ottawa, onsite 5 days per week; 8:30-5:00 pm (7.5 hours per day) - Overtime when required

Must be able to cover 7.30am start and/or 5.30pm close when needed.

Must Haves:

• 2+ years of experience as a catering coordinator in catering/ hospitality
• Bilingual (English/French)
• MS Office Suite

Nice to Haves:

• Professional services exp
• Customer service exp

Responsibilities:

• Manage all Office Catering Requests (new requests, edits, cancellations, dietary restrictions, quantities)
• Validate request specifications with requestors (quantity, dates, order, event details, client information)
• Closely collaborate with the AV Coordinator in managing meeting room logistics (furniture set up, meeting start and end time, meeting agenda, special requirements)
• Manage the logistics of complex catering events
• Prepare and update the food and beverage tracking sheet
• Research menus and caterers and place orders according to requirements (to meet budgets)
• Preparation of conference rooms for internal and client meetings of various sizes
• Preparation of coffee for client and staff meetings
• Clearing meeting rooms after meetings
• Coordinate and manage all invoices pertaining to events to ensure accurate costing.
• Validate information and coding for invoices needed in e-payables (finance)
• Order meals for next day catering requests
• Coordinates and manages relationships with catering and other vendors
• Backup coverage for Reception
• Other duties as required