ONSITE - Jr. Bilingual (French/English) Events & Catering Coordinator to manage office catering requests for events - RQ01342
S.i. Systems
Ottawa, ON-
Number of positions available : 1
- Salary To be discussed
-
Contract job
- Published on March 6th, 2025
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Starting date : 1 position to fill as soon as possible
Description
Jr. Bilingual (French/English) Events & Catering Coordinator to manage office catering requests for events - RQ01342
Duration: 6 months
Location: Ottawa, onsite 5 days per week; 8:30-5:00 pm (7.5 hours per day) - Overtime when required
Must be able to cover 7.30am start and/or 5.30pm close when needed.
Must Haves:
- 2+ years of experience as a catering coordinator in catering/ hospitality
- Bilingual (English/French)
- MS Office Suite
Nice to Haves:
- Professional services exp
- Customer service exp
Responsibilities:
- Manage all Office Catering Requests (new requests, edits, cancellations, dietary restrictions, quantities)
- Validate request specifications with requestors (quantity, dates, order, event details, client information)
- Closely collaborate with the AV Coordinator in managing meeting room logistics (furniture set up, meeting start and end time, meeting agenda, special requirements)
- Manage the logistics of complex catering events
- Prepare and update the food and beverage tracking sheet
- Research menus and caterers and place orders according to requirements (to meet budgets)
- Preparation of conference rooms for internal and client meetings of various sizes
- Preparation of coffee for client and staff meetings
- Clearing meeting rooms after meetings
- Coordinate and manage all invoices pertaining to events to ensure accurate costing.
- Validate information and coding for invoices needed in e-payables (finance)
- Order meals for next day catering requests
- Coordinates and manages relationships with catering and other vendors
- Backup coverage for Reception
- Other duties as required
Requirements
undetermined
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