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ONSITE - Jr. Bilingual (French/English) Events & Catering Coordinator to manage office catering requests for events - RQ01342

Ottawa, ON
  • Number of positions available : 1

  • To be discussed
  • Contract job

  • Starting date : 1 position to fill as soon as possible

Jr. Bilingual (French/English) Events & Catering Coordinator to manage office catering requests for events - RQ01342


Duration: 6 months

Location: Ottawa, onsite 5 days per week; 8:30-5:00 pm (7.5 hours per day) - Overtime when required

Must be able to cover 7.30am start and/or 5.30pm close when needed.

Must Haves:

  • 2+ years of experience as a catering coordinator in catering/ hospitality
  • Bilingual (English/French)
  • MS Office Suite

Nice to Haves:

  • Professional services exp
  • Customer service exp

Responsibilities:

  • Manage all Office Catering Requests (new requests, edits, cancellations, dietary restrictions, quantities)
  • Validate request specifications with requestors (quantity, dates, order, event details, client information)
  • Closely collaborate with the AV Coordinator in managing meeting room logistics (furniture set up, meeting start and end time, meeting agenda, special requirements)
  • Manage the logistics of complex catering events
  • Prepare and update the food and beverage tracking sheet
  • Research menus and caterers and place orders according to requirements (to meet budgets)
  • Preparation of conference rooms for internal and client meetings of various sizes
  • Preparation of coffee for client and staff meetings
  • Clearing meeting rooms after meetings
  • Coordinate and manage all invoices pertaining to events to ensure accurate costing.
  • Validate information and coding for invoices needed in e-payables (finance)
  • Order meals for next day catering requests
  • Coordinates and manages relationships with catering and other vendors
  • Backup coverage for Reception
  • Other duties as required
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Requirements

Level of education

undetermined

Work experience (years)

undetermined

Written languages

undetermined

Spoken languages

undetermined